Job DetailsLevel: ExperiencedJob Location: Corpus Christi, TX 78401Salary Range: $39,000.00 - $45,000.00 SalaryThe Diocese of Corpus Christi is seeking to hire a qualified Administrative Assistant to support the operations of the Tribunal Office. This position will be responsible for filing high level documentation and maintaining cases for the Tribunal Office. A high volume of data entry and research using a designated database is also assigned to the position.
Ministerial Character:
The Diocesan Bishop is the visible principle and foundation of unity in the particular Church (“the Diocese”) entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community. In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people. He shares with them the apostolic mission and entrusts various responsibilities to them.
Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways as outlined in the job duties and responsibilities. Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church. This is a full-time position eligible for medical insurance and other benefits offered by the Diocese of Corpus Christi.
Areas of Responsibility:
The list below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.
As an integral part of the ministry for the Church, this position will support and uphold the philosophy of Catholic ministry and the mission of the Diocese of corpus Christi in both professional and personal life
Acts as a witness to Gospel values by modeling the teachings of the Catholic church
Continuously grows in the ministry by participating in religious ceremonies, training sessions, and reflection activities as directed
Receives and directs incoming phone calls, emails, mail, and faxes as appropriate
Greets and assists in-person visitors and clients as needed
Processes a high volume of documents related to marriage procedures, dispensations, annulments, and religious contracts
Conducts weekly reviews and updates of all cases checking for missing information, signatures, and dates
Prepares for signature Tribunal correspondence as needed
Tracks correspondence and data pertaining to Tribunal clients in online database
Maintains accurate records for Tribunal Office and safeguards confidential documents ensuring they are filed appropriately
Processes payments for Tribunal Office services
Maintains supplies and equipment inventory for Tribunal Office operations
Performs other duties as assigned
Organization Improvement and Morale:
Demonstrates a professional attitude as a member of diocesan staff
Maintains confidentiality in matters of assigned department and the diocese
Serves as a representative of the diocese displaying courtesy, tact, positivity, and discretion in all interactions with colleagues and community served
Carries out commitments made to diocesan colleagues and community served
Employs professional ethics in relationships with diocesan colleagues and community served
Positively contributes to the overall mission and values of the department to promote a positive organizational culture
Mental/Physical Demands:
Prolonged use of computer
Repetitive hand motions
Lifting of 10 pounds or more
QualificationsMinimum Qualifications:
High School Diploma or GED required
A minimum of 5 years of progressively responsible experience in an office setting
Proficiency with computer applications including databases to enter and track data
Demonstrated knowledge of and experience with diocesan policies and procedures
Valid Texas driver’s license
Special Knowledge and Skills:
Strong oral and written communication skills and interpersonal skills
Strong attention to detail
Ability to transcribe
Ability to handle multiple projects and prioritize tasks
Strong critical thinking and problem-solving skills
Ability to work independently and to establish and maintain effective working relationships with colleagues and Tribunal Office clients
Ability to maintain confidentiality and use discretion
Proficiency with computer hardware and office software
Ability to maintain composure under duress
Additional Requirements:
Must successfully complete criminal history background check, motor vehicle record review, and drug screening
Certification in Safe Environment training provided by the Office for Safe Environment and Child & Family Resources is required
Position must follow all diocesan policies and procedures
In order to be considered for employment with the Diocese of Corpus Christi locations, all interested individuals must complete the online application at https://diocesecc.org/human-resources.
