The Academy of St. Matthias the Apostle is seeking a warm, organized, and professional Front Desk Receptionist/Administrative Assistant to serve as the first point of contact for our school community.
This individual plays a critical role in creating a welcoming, safe, and efficient environment for students, families, and visitors while supporting daily administrative operations.
This is a full time position and will report to the Principal - the hourly rate of pay is $19.00 to $22.00 with excellent benefits.
Key Responsibilities
Front Office & Communication
Answer phones and provide accurate, timely information
Greet and assist visitors with professionalism and warmth
Manage front office flow and ensure a welcoming environment
Handle parent inquiries regarding school policies and procedures
Administrative Support
Maintain student and family records
Manage school databases and mailing lists
Prepare correspondence, forms, and communications
Support scheduling, calendars, and office organization
Office Operations
Manage incoming and outgoing mail
Maintain office supplies and inventory
Assist with school events, communications, and coordination
Support website updates and basic communications
Safety & Compliance
Monitor visitor access and maintain security protocols
Ensure proper sign-in/sign-out procedures
Support adherence to school policies and procedures
Family Interaction (KEY FOCUS)
Provide excellent customer service to families
Support parents with day-to-day needs and questions
Communicate with patience, clarity, and professionalism
Qualifications
Required:
High school diploma
3–5 years of administrative or customer service experience
Strong communication and organizational skills
Ability to multitask in a fast-paced school environment
Experience in a school setting - preferred
Familiarity with school systems or databases
Bilingual (Spanish preferred)
Core Competencies
Warm, welcoming presence
Strong communication skills
Attention to detail
Ability to remain calm and professional under pressure
Please forward your resume to: principal@st.matthias.org
