School Office Manager

Chesterton Academy of the Saint Croix Valley • Full-time • Stillwater, Minnesota, US • 5d ago

The Office Manager at Chesterton Academy of the St. Croix Valley works in collaboration with the Head of School to streamline daily operations of the school. As the first point of contact in the school, the Office Manager must be a flexible and organized individual. The mission of Chesterton Academy is to help parents raise up a new generation of joyful leaders and saints, educated in the classical tradition and the truths of the Catholic faith. All employees of the school work in concert to support that mission. Responsibilities The following duties are a general description of responsibilities. Other tasks may be assigned on a day-to-day basis when necessary. Manage day-to-day front office operations including:

Student attendance
Sick days
Safety including emergency drills and procedures
Manage school and student files (current year and archives)
Oversee volunteer management; ensure all volunteer roles are staffed
Oversee inventory supply room and classroom set-up

Oversee planning, logistics, on-site management for various school activities including:

Open Houses (August/October/January/March)
Parent-Teacher Conferences (November/February)
Lenten Service Project
Scheduling priest needs (mass, confession, adoration, etc.)
School field trips
Testing (placement exams, standardized testing)
Other events such as vocation talks, chaplain visits, etc.
Interactions with District nurse

Fundraising Support

Provide administrative support for all aspects of annual fundraising and marketing plans, with an emphasis on the annual Gala.

Calendar and Scheduling

Responsible for development and oversight of all school schedules
Assign substitute responsibilities in event of faculty absences
Track PTO, sick time, etc. for faculty
Create an official school calendar (instruction days, events, etc.)
Oversee school events and volunteer assignments

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