Bookkeeper
Reports To: Pastor
Supervises: Not Applicable
Classification: Non-exempt Part-time/Full-time
Revised: February 1, 2026
Purpose
To support to the Parish in the management of accounting operations of Frassati Catholic Church. This role will perform accounts receivable and payable processing, prepare journal entries and assist in the preparation of Diocesan monthly, quarterly, and year-end financial reporting.
Key Relationships
Collaborate with Pastor, Office Manager, Parish Finance Council, Diocesan Offices, Tithing Committee and St. Vincent de Paul Society.
Daily/Weekly
- Create invoices when needed
- Enter invoices into general ledger
- Record checks into general ledger
- Create deposit worksheet and create bank journal entries
- Post journal entries to general ledger
- Run income/expenditure reports
- Filing of physical financial records
- Use and provide parishioner assistance of the Our Sunday Visitor (OSV) online giving platform
Monthly
- Perform bank reconciliations
- Run monthly financial reports
- Monitor cash flow and banking activity
- Prepare credit card reconciliation reports
- Identify actual vs. budget variances and communicate to the Pastor
Quarterly
- Run required financial reports, creating reporting package for Diocese and Parish Finance Council
Annually
- Assist in the preparation of the annual budget
- Prepare excel file for uploading budget into the accounting system
- Oversee offertory collections, special donation and parish fundraising events, accounting for all contributions to the church
- Generate pledge and offertory reports and annual year-end contribution letters for year-end tax purposes
- Update information on Required Minimum Distribution (RMD) and Qualified Charitable Contributions (QCD) for communication to the parish
As Needed
- Provide the financial and budget data highlights for communication to parish on a monthly, quarterly, annual basis
Communications
- Verbal and written communications regarding finances of the parish will be with a range of contacts
Education Requirements and Experience
- Bachelor’s degree in accounting, finance, or business management preferred
- Five (5) years or more of relevant business experience
- Experience in a non-profit, charitable, or religious organization is preferred
- Competent in Microsoft Word, Excel, Outlook, accounting software
Qualifications and Core Competencies
- Technical skills in the practical application of accounting policy, processes, and procedures
- Communications (verbal and written)
- Discretion and ability to Maintain Confidentiality
- Personable, Optimistic and Kind
- Roman Catholic in good standing
Working Conditions/Physical Requirements
The position is performed primarily in an office setting. The incumbent, while performing the job duties, will use a computer and standard office equipment, and that may involve repetitive motions of the hands and wrists. The incumbent will have to sit and occasionally stand for extended periods. This position requires lifting to 25 pounds.
Note: This job description should not be construed to imply that these duties and responsibilities are exclusive or limit the standards of this position. This description is a summary and not an exhaustive attempt to cover every activity and task required of the position. The incumbent should be able to react to change and be capable of handling other reasonable tasks and responsibilities as assigned.
