Position Summary: The person in this position has the primary responsibility for managing the Totus Tuus program throughout the Archdiocese.
Essential Functions of the Position: Manages the Totus Tuus program comprehensively from start to finish on an annual basis. This include:
- Prepare a proforma budget for the upcoming year
- Estimate number of participating parishes
- Estimate number of missionaries
- Determine cost to hire, train and total price of program
- Secure other Minnesota Dioceses for Training Week
- Communicate to director and get approval
- Organize Parish Logistics
- Market program to parishes
- Maintains a working knowledge of the structural and mission systems of the Catholic parishes so as to be able to build upon when marketing Totus Tuus
- Create and supply pertinent marketing and sales information
- Present to new parishes the benefits and logistics of the program
- Secure registration and follow up on outstanding balances
- Conduct information-orientation session for new/existing parishes
- Prepare all promotional materials for parish registration: parish brochure, flyer, bulletin announcements, plus yearly logo
- Create a Microsoft Team accounts and upload all necessary documents for parish use
- Assist participating parishes
- Schedule dates for summer
- Support during program
- Visit parishes weekly
- Communicate with parish coordinator /DRE as questions arise or as needed
- Prepare and deliver invoices for the yearly services/Ensures payment are received
- Missionary Recruitment & Management
- Recruit college age men/women to fulfill obligation to parishes
- Conduct recruiting session on college campuses
- Advertise in pertinent media to attract candidates, such as: the Archdiocesan Careers page, the Catholic Spirit the Rediscover Hour, local college campuses and local bookstores
- Sets annual stipends for missionaries according to minimum wage and duties
- Collaborate with Vocations Director
- Interview hire, train, and supervise missionaries (quantity of 26 in fiscal year 2025) during summer employment at this time
- Selects teams and place in parishes/weekly parish schedules
- Coach, reward and discipline team missionaries as needed
- Plans and host the End of the Year Team Retreat for the missionaries which helps them discern their future vocations
- Ensure all HR requirements are complete plus the Essential Three
- Documents compliance with Catholic Mutual regulations
- Secure Spiritual Mentors for each team(s)
- Training week - Plans and executes
- Obtain and secure venue, housing and food for week
- Create curriculum materials and all other materials to support the teams
- Plan schedules; classroom time, liturgical aspects
- Secure speakers and facilitators for the week
- Discuss and negotiate other Minnesota Dioceses
- Invoice for training services
- Create and print additional training manuals, coloring/activity books, tub binders
- Train additional missionaries (quantity of 26 in 2025)
- Approve and submits expenses
- Collaborate with Totus Tuus Chaplain
- Regular Connection with Totus Tuus Advisor during the 2026-2027 fiscal year to ensure transition of institutional knowledge to help continuity during time of transition.
- Set and attain strategic goals for growth and improvement
- Assists with other initiatives in the Department of Youth & Young Adult Discipleship
- Foster and maintain ongoing relationships with Parish Coordinators, Youth Directors, and Faith Formation Coordinators
- Works on other projects assigned by the Director
