Reporting to the Chief Financial Officer, and indirectly to the Controller who has oversight of all accounting, tax reporting and compliance, the AP Accountant is responsible for all Accounts Payable functions and duties and selected reconciliations and account receivable duties.
Key Responsibilities:
Accounts Payable:
- Responsible for all aspects of Accounts Payable
- Gather and verify all paperwork and signed purchase orders/approved invoices; communicate as necessary with vendors, faculty and staff, prepare payments via checks or Bill Pay, ensure bills are paid in timely fashion.
- Maintain vendor files (both electronic and physical) including current W-9s, e-filing of contracts and insurance certificates from vendors and event participants.
- Issue 1099 forms to appropriate vendors and IRS at the end of the
- Perform expense distribution calculations as required for invoices with 2 or more
- Prepare batch disbursements for payment release and complete posting in
- Respond to inquiries, give appropriate directions and provide customer service to those visiting the Business office.
- Responsible for Use tax control and Sales & Use tax
- Perform credit card reconciliation, check accounting codes, approvals and all policy requirements are complete in Record all credit card transactions in Financial Edge. Serve as card admin on RAMP for all requests relating to disputes, limits, exceptions to policies, co-pilots etc.
- Manage and disburse Petty
- Manage the postage meter and shredding service
- Prepare business property tax return 571L
Other Business Office Duties:
- Record Fixed assets in the fixed assets
- Prepare reconciliations, analysis and audit schedules as requested by the
- Draft adjusting and correcting journal entries identified through the reconciliation
- Maintain separate check log for deposits received as well as for
- Prepare paperwork for incident
- Perform all other duties as necessary
Qualifications
- Commitment to the mission and values of Catholic
- Possess high level of personal integrity, good judgment and
- A collaborative and flexible style, with a strong service
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field; (e.g., minimum of 3-5 years of experience in Accounts Payable, preferably within an educational or non-profit environment.
- Strong analytical skills, attention to detail and good organizational
- Excellent written and verbal communication skills; possess exceptional interpersonal skills with the ability to handle sensitive information confidentially.
- Proficient in database and payment systems like RAMP; high level of proficiency in Excel and Google apps. Experience with Blackbaud financial management software is strongly
- Ability to solve practical problems and apply common sense when dealing with every day and emergency situations. Ability to interpret a variety of instructions and multi-task.
- Demonstrated resourcefulness in setting priorities, proposing new ways of creating
- Outstanding analytical and organizational skills, detail-oriented, ability to meet deadlines, ability to prioritize multiple projects with calm demeanor and sound judgment.
- Possess ability to work independently and as part of a team, committed to continuous improvement and learning for themselves.
- Ability to learn and adapt to new technologies and
To Apply:
Interested applicants should email a cover letter and resume to the Human Resources Manager, hr@mitty.com, no later than May 8th, 2026.
Hourly Rate: $35.00 -$42.00
* Please note this position is not currently eligible for benefits.
Ensuring an Inclusive Community
In keeping with our mission that states we are all made in the image and likeness of God, Archbishop Mitty High School takes seriously our commitment towards ensuring a more inclusive environment for all. We welcome applicants from diverse backgrounds and experiences to help us support our desire to live our mission more fully. Archbishop Mitty High School is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, sex, religious affiliation, pregnancy, childbirth, age, national origin, ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, veteran status, gender, genetic information, or any other category protected under federal or local law.
