Archbishop Spalding High School, located in Severn, Maryland, is seeking a full-time, qualified Admissions Administrative Assistant.
As the Admissions Administrative Assistant, you will serve as the first point of contact for prospective students and their families, ensuring they feel welcomed and informed. This role requires a blend of high-level interpersonal communication, event coordination, and digital organization skills to guide applicants smoothly through the enrollment pipeline.
Essential Functions
Strategic Communication & Outreach
- Act as a liaison for prospective students, responding to inquiries via phone, email, and in-person visits.
- Manage the distribution of digital and physical recruitment materials.
- Maintain clear and consistent follow-up to ensure families have all necessary information throughout the enrollment process.
- Assist with coordination involving external scholarship foundations.
The Campus Experience
- Coordinate Personal Visits: Manage the logistics of individual student visits to ensure a seamless and welcoming experience.
- Student Ambassador Pairing: Match prospective guests with current student hosts to provide a personalized and authentic view of campus life.
Admissions & Testing Support
- Assist in gathering and verifying required admissions documentation for all applicants.
- Support the logistics of admissions and placement testing sessions.
Event Coordination
- Collaborate on the planning and execution of major recruitment events, including Open Houses, Freshman Welcome, and Transfer Orientation.
- Support evening and special events, such as Parent Information Nights and educational fairs.
Administrative & Digital Excellence
- Provide high-level administrative support to the Director of Admissions.
- Demonstrate meticulous attention to detail while utilizing digital tools to maintain accurate applicant records and departmental schedules.
Position Qualifications
- Minimum requirement: Bachelor’s degree.
- Google Workspace Proficiency: Must be highly proficient in Google products to manage daily workflows, including:
- Education & Experience: Previous experience in an administrative or customer-facing role; experience in an educational setting is a plus.
- Google Sheets: Creating and updating trackers for applicant data.
- Google Forms: Managing inquiry forms and event registrations.
- Google Calendar: Managing schedules for campus tours and interviews.
- Google Drive: Maintaining an organized digital filing system for admissions documents.
- Interpersonal Skills: Exceptional verbal and written communication skills; ability to interact comfortably with diverse groups of students and parents.
- Organization: A “logistics-first” mindset with the ability to balance event planning and data management.
- Flexibility: Availability to work occasional evenings or weekends for major recruitment events.
Pay Range: $24.04 - $26.44, Hourly
Benefits:
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/
