The Development Associate will be a member of a three‑person Advancement team and will report directly to the Director of Development. Under the supervision of the Director, and in cooperation with the Executive Director of Advancement, the Development Associate/Database Administrator/Administrative Assistant will perform a variety of administrative and support tasks essential to the daily management and success of the Advancement Office. The major responsibilities of this position include coordinating all aspects of the database to ensure improved data integrity for development purposes, as well as assisting the Director in carrying out all fundraising activities and grant compliance responsibilities.
Essential Functions
- Collaborate and assist in managing the Raiser’s Edge database containing all registered parishioners and school families.
- Communicate and interact with donors, parish staff, clergy, volunteers, and others in the Archdiocese regarding database records.
- Upload donor pledge statements quarterly.
- Prepare all standard thank‑you letters and year‑end tax letter requests.
- Interact with fiscal services staff as needed regarding deposits or donor issues.
- Maintain files for gift documentation and related correspondence.
- Handle donor inquiries via telephone or email while maintaining a pleasant tone, composure, and patience.
- Assist with preparation for group mailings, donor stewardship, and other communications initiated by the Director.
- Utilize and engage AOB resources involved with appeals and certain Development Office activities.
- Support grant project management activities, including maintaining grant timelines, tracking deliverables, and coordinating action items among team members to ensure deadlines are met.
- Order supplies and manage inventory of various printed materials for the office.
- Reconcile the monthly credit card statement, order items, and process corresponding expenses. Secure two levels of signature approvals for the final report.
- Perform other duties as assigned by the Director of Development.
Position Qualifications
- High school diploma with experience, or completion of a Bachelor’s degree.
- Experience with non‑profit organizations is preferred.
- Strong desire to work in the development field; experience in fundraising, event management, and/or public relations is a plus.
- Excellent interpersonal skills and a solid understanding of a donor‑centered approach.
- Excellent computer literacy skills, including proficiency in MS Office (especially Word and Excel).
- Mastery of basic math skills and familiarity with database software and office equipment.
Pay Range: $25.00 - $30.00, Hourly
Benefits:
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/
