Overview

Why This Role Matters

At Catholic Charities of Southern Minnesota, every person who walks through our doors deserves to feel welcomed, respected, and supported. As our Office Assistant, you are often the first face they see — and your work behind the scenes keeps our programs running so we can serve our community well. If you are looking for a role where your organizational skills and compassionate presence make a real difference every day, this is it.

What You’ll Do

Front Office & Reception

Welcome visitors and clients warmly; direct calls and foot traffic to the right staff
Maintain a professional, inviting office environment that reflects our mission and values
Open and close the office; manage incoming and outgoing mail
Coordinate meeting preparations and agency vehicle maintenance reports; work alongside the purchasing person to track and order office supplies
Operate standard office equipment and assist other staff as needed

Program Support

Check client eligibility and track distributions in our client management software
Perform accurate data entry to support program records and client management systems
Prepare and maintain case files and folders; assist with mailings and material packets
Receive in-kind donations and issue donation receipts
Notarize documents and order/pick up program supplies as needed

What You Bring

High school diploma or GED; minimum 2 years of office experience
Typing speed of 50+ WPM and proficiency with Microsoft Office Suite
Ability to operate standard office equipment (copiers, printers, postage machines, etc.) and provide hands-on assistance to others as needed
Strong attention to detail, organizational skills, and ability to multitask
A warm, respectful approach with clients, coworkers, and the public
Genuine commitment to the mission of Catholic Charities and our values of respect, competence, empowerment, stewardship, and joy
Join us as an Administrative Support Specialist to be a key contributor in creating an organized, welcoming environment that empowers our team to succeed. Your proactive attitude and dedication will make a meaningful difference every day!

EOE, including disability/vets; All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Experience:

Administrative: 2 years (Preferred)

Location:

Rochester, MN 55902 (Required)

Shift availability:

Day Shift (Required)

Ability to Commute:

Rochester, MN 55902 (Required)

Work Location: In person

Catholic Charities of Southern Minnesota jobs

Administrative Support Specialist