Overview
Why This Role Matters
At Catholic Charities of Southern Minnesota, every person who walks through our doors deserves to feel welcomed, respected, and supported. As our Office Assistant, you are often the first face they see — and your work behind the scenes keeps our programs running so we can serve our community well. If you are looking for a role where your organizational skills and compassionate presence make a real difference every day, this is it.
What You’ll Do
Front Office & Reception
- Welcome visitors and clients warmly; direct calls and foot traffic to the right staff
- Maintain a professional, inviting office environment that reflects our mission and values
- Open and close the office; manage incoming and outgoing mail
- Coordinate meeting preparations and agency vehicle maintenance reports; work alongside the purchasing person to track and order office supplies
- Operate standard office equipment and assist other staff as needed
Program Support
- Check client eligibility and track distributions in our client management software
- Perform accurate data entry to support program records and client management systems
- Prepare and maintain case files and folders; assist with mailings and material packets
- Receive in-kind donations and issue donation receipts
- Notarize documents and order/pick up program supplies as needed
What You Bring
- High school diploma or GED; minimum 2 years of office experience
- Typing speed of 50+ WPM and proficiency with Microsoft Office Suite
- Ability to operate standard office equipment (copiers, printers, postage machines, etc.) and provide hands-on assistance to others as needed
- Strong attention to detail, organizational skills, and ability to multitask
- A warm, respectful approach with clients, coworkers, and the public
- Genuine commitment to the mission of Catholic Charities and our values of respect, competence, empowerment, stewardship, and joy
- Join us as an Administrative Support Specialist to be a key contributor in creating an organized, welcoming environment that empowers our team to succeed. Your proactive attitude and dedication will make a meaningful difference every day!
EOE, including disability/vets; All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- Administrative: 2 years (Preferred)
Location:
- Rochester, MN 55902 (Required)
Shift availability:
Ability to Commute:
- Rochester, MN 55902 (Required)
Work Location: In person
