Bookkeeper

Reports To: Pastor

Supervises: Not Applicable

Classification: Non-exempt Part-time/Full-time

Revised: February 1, 2026

Purpose

To support to the Parish in the management of accounting operations of Frassati Catholic Church. This role will perform accounts receivable and payable processing, prepare journal entries and assist in the preparation of Diocesan monthly, quarterly, and year-end financial reporting.

Key Relationships

Collaborate with Pastor, Office Manager, Parish Finance Council, Diocesan Offices, Tithing Committee and St. Vincent de Paul Society.

Daily/Weekly

Create invoices when needed

Enter invoices into general ledger

Record checks into general ledger

Generate checks

Create deposit worksheet and create bank journal entries

Post journal entries to general ledger

Run income/expenditure reports

Filing of physical financial records

Use and provide parishioner assistance of the Our Sunday Visitor (OSV) online giving platform

Monthly

Perform bank reconciliations

Run monthly financial reports

Monitor cash flow and banking activity

Prepare credit card reconciliation reports

Identify actual vs. budget variances and communicate to the Pastor

Quarterly

Run required financial reports, creating reporting package for Diocese and Parish Finance Council

Annually

Assist in the preparation of the annual budget

Prepare excel file for uploading budget into the accounting system

Oversee offertory collections, special donation and parish fundraising events, accounting for all contributions to the church

Generate pledge and offertory reports and annual year-end contribution letters for year-end tax purposes

Update information on Required Minimum Distribution (RMD) and Qualified Charitable Contributions (QCD) for communication to the parish

As Needed

Provide the financial and budget data highlights for communication to parish on a monthly, quarterly, annual basis

Communications

Verbal and written communications regarding finances of the parish will be with a range of contacts

Education Requirements and Experience

Bachelor’s degree in accounting, finance, or business management preferred

Five (5) years or more of relevant business experience

Experience in a non-profit, charitable, or religious organization is preferred

Competent in Microsoft Word, Excel, Outlook, accounting software

Qualifications and Core Competencies

Technical skills in the practical application of accounting policy, processes, and procedures

Analytical

Attention to Detail

Building Relationships

Communications (verbal and written)

Integrity

Discretion and ability to Maintain Confidentiality

Organization

Personable, Optimistic and Kind

Process Orientation

Roman Catholic in good standing

Working Conditions/Physical Requirements

The position is performed primarily in an office setting. The incumbent, while performing the job duties, will use a computer and standard office equipment, and that may involve repetitive motions of the hands and wrists. The incumbent will have to sit and occasionally stand for extended periods. This position requires lifting to 25 pounds.

Note: This job description should not be construed to imply that these duties and responsibilities are exclusive or limit the standards of this position. This description is a summary and not an exhaustive attempt to cover every activity and task required of the position. The incumbent should be able to react to change and be capable of handling other reasonable tasks and responsibilities as assigned.

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Church Bookkeeper