Administrative Assistant - 2000159

Catholic Charities of the Archdiocese of New York • Full-time • New York, NY, US • 4d ago

Job Title: Administrative Assistant - HomeBase

Reports to: Assistant Program Director or Program Director

Department: Eviction Prevention

FLSA Status: Full Time,Non-Exempt

Supervisory Responsibilities: Yes: ____ No: ___X ____

Salary: $17.05-$19.25 per hour

Summary: This position will assist the Site Supervisor and other staff by performing administrative and clerical functions.

Duties and Responsibilities:

Picks up emergency assistance checks from the HRA Job Centers, the main office, and all of the HPP sites. Delivers checks to different sites
Maintain updated employee and client lists with final outcomes and other statistics
Prepare computerized program reports
Handle special projects assigned by the Supervisor
Develop and maintain filing system
Coordinates orders for office supplies
Handle phone calls and correspondence
Maintain calendar and appointments on computer
Prepare and disburse minutes of meetings
Attend Department and Program meetings as directed
Provides support to the Supervisor with other projects as assigned

Requirements

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are generally 9:00 AM to 5 PM Monday - Friday. Additional hours may be required to meet program deadlines, or client needs.

Working conditions and physical demands required:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

To conduct home visits and outreach within NYC at least 50% of the time, individuals will use public transportation or traverse city streets, occasionally ascend/descend stairs, and be exposed to outside weather conditions
Ability to work with the public
Ability to position boxes/items at different levels that weigh up to 25 lbs
Remain stationary at a workstation and use a computer at least 50% of the time
Potential to carry a laptop to offsite work locations

Qualifications

Education and/or experience required:

HS Diploma, some college preferred, and/or minimum 3 years of related experience.
Bi-lingual English Spanish preferred

Skills, Licenses, and/or competencies required:

Excellent interpersonal and communication skills; and strong organizational skills

Catholic Charities and Catholic Charities Community Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by law.