The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.
Job Summary
Ascension Catholic Church is seeking a dedicated, organized, and mission-driven Administrative Assistant to support the daily operations of its vibrant Catholic school. This position plays an essential role in maintaining efficient school office operations while providing a welcoming, professional, and supportive environment for students, families, faculty, staff, and visitors.
The ideal candidate is detail-oriented, dependable, and service-focused, with strong communication and organizational skills and a genuine commitment to Catholic education. The Administrative Assistant serves as a key point of contact for the school community, helping coordinate administrative functions, maintain accurate student records, support daily school operations, and ensure that students and families receive courteous and responsive assistance.
Through professionalism, hospitality, and a spirit of service, the Administrative Assistant contributes to a positive school culture rooted in Catholic values and the mission of faith formation, academic excellence, and student development.
Job Responsibilities
Administrative and Office Support
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Provide daily administrative and clerical support to ensure the efficient operation of the school office.
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Greet and assist students, families, visitors, and staff with professionalism, courtesy, and hospitality.
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Manage incoming telephone calls, emails, correspondence, and general inquiries, directing requests to the appropriate personnel as needed.
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Maintain accurate student records, attendance information, files, and required school documentation.
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Prepare, format, and distribute reports, letters, forms, school publications, and other administrative materials.
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Perform data entry and routine recordkeeping while ensuring information remains accurate, current, and organized.
School Operations and Communication
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Support scheduling, calendar coordination, meetings, appointments, and other administrative arrangements.
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Assist with preparing and distributing school communications, announcements, notices, and informational materials.
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Serve as a resource for students, families, faculty, and staff by providing timely information and directing questions to the appropriate school personnel.
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Assist with student dismissals, daily routines, and other operational needs in accordance with established school procedures.
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Provide administrative support for school programs, events, activities, and special projects as assigned.
Student Support and School Environment
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Assist with health room needs and student-related administrative matters in accordance with school policies, student safety procedures, and applicable confidentiality requirements.
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Communicate relevant student information to authorized personnel as appropriate to assigned responsibilities.
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Help maintain a safe, orderly, organized, and welcoming school office environment.
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Respond to student, family, and staff needs with patience, sound judgment, and a commitment to student well-being.
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Follow established procedures for student supervision, attendance, dismissals, visitor access, and other responsibilities related to school safety.
Office Coordination and Operational Support
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Monitor and maintain office supplies, materials, equipment, and general office organization.
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Provide clerical and administrative assistance to school leadership, faculty, and staff to support daily operations.
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Assist with preparing materials, organizing documentation, and coordinating logistical needs for meetings, programs, and school activities.
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Maintain organized filing systems and support efficient administrative processes.
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Perform other duties as assigned to support the effective operation of the school.
Confidentiality and Mission Alignment
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Handle confidential student, family, personnel, and school information with discretion, professionalism, and care.
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Follow established school policies, procedures, safety requirements, and applicable child protection guidelines.
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Demonstrate professionalism, dependability, initiative, and sound judgment in all interactions.
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Support a positive, collaborative, and mission-aligned school culture rooted in Catholic values, respect, compassion, integrity, and service.
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Contribute to the mission of Catholic education by modeling hospitality and helping foster a welcoming environment for all members of the school community.
Job Requirements
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High school diploma or equivalent required; an associate degree or relevant administrative training preferred.
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Previous administrative, office, or school-based experience strongly preferred.
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Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage multiple responsibilities.
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Excellent verbal and written communication skills and the ability to interact professionally with students, families, faculty, staff, and visitors.
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Proficiency with computers, office software, email, word processing, spreadsheets, and basic data entry.
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Ability to multitask, prioritize competing demands, and adapt to changing needs in a busy school environment.
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Demonstrated dependability, discretion, professionalism, and sound judgment when handling sensitive information.
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Ability to work collaboratively with school leadership, faculty, staff, and families while also managing assigned responsibilities independently.
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Commitment to the mission, values, and principles of Catholic education.
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Willingness to follow school safety procedures, confidentiality requirements, and applicable child protection policies.
The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.
