The Director of Operations serves as staff support to the Pastor by fulfilling parish administrative needs related to finance, facilities management, operations, and human resources. He or she directs these efforts with relevant expertise within a framework of shared ministry and Catholic values. The Director of Operations serves in a key parish management role. Together, the Pastor, Deacon(s), and Director of Operations form the core management team that ensures the parish’s pastoral and temporal needs are sustained.
Essential Functions
Financial Responsibilities
- Establishes and maintains accurate filing, record keeping and reporting system for all parish financial matters.
- Prepare monthly, quarterly, and year-end reports, including financial statements, for parish and Archdiocese.
- Reconciles Bank statements monthly; analyzes fees paid and interest earned and recommends changes as appropriate to insure maximum returns.
- Establishes and maintains a cash-flow management system with purchasing and payment schedules clearly defined.
- Prepares and administers the annual parish budget in collaboration with the Finance Committee, Pastor, and Pastoral Council. Conduct periodic reviews of budget (minimum bi-annually) and recommend adjustments as necessary.
- Monitors and processes collection, counting, recording and depositing of parish revenue from all sources. Ensures that adequate internal controls are in place and adhered to for the processing of all revenues.
- Serves as a resource to parish organizations in all financial matters.
Administrative Responsibilities
- Direct the operations of the parish office. Schedules staff and ensures adequate coverage for office functions.
- Ensures appropriate records are completed and maintained for payroll purposes and for the accurate accounting of leave taken and remaining leave balances.
- Oversees with the Secretary, the day-to-day operation of the cemetery, including marketing and sales, recordkeeping and filing of deeds, cash management, contract negotiation, coordination with funeral directors and monument company representatives, maintenance of grounds and markers, required interface and document filing with county representatives, verification of burial rights, etc.
- Oversees the compilation of required data for the annual Archdiocesan Consolidated Report; compile data and prepare and submit report annually according to established deadline.
Oversees operation of parish office IT Support, computer, and equipment
- Attends staff meetings as called, quarterly Finance Committee meetings, monthly Pastorate Council Meetings (January-June and September-November), and biannual Lay Corporators' meetings. Except for staff meetings, the other meetings are held on weeknights to accommodate lay volunteers who serve on these committees and work during the day. Time off during the day will be allowed to compensate for weeknight meetings.
- Supervises or directs the maintaining of parish membership and sacramental records.
- Maintain We Share for online giving. Assist OLOS parishioners, when necessary, in updating records for donations.
- Supervise Parish Secretary, and others as determined by Pastor.
- Work with Secretary in maintaining and updating OLOS website.
Facilities Management Responsibilities
- Manage major repairs or new construction.
- Manage scheduling of all parish facilities to maximize utilization and control unnecessary expenses.
- Negotiate contracts with suppliers and vendors.
- Coordinate liability and maintenance needs for all parish facilities.
- Point of contact for security/alarm company, maintaining user database.
- Prepare, administer, and communicate security policy to staff and parish organizations.
- Submit maintenance reports to Archdiocese as required Parish Ministry Responsibilities.
- Understand the parish mission and administer parish business operations accordingly.
- Participate in Archdiocesan training as directed by Pastor.
- Understand Catholic social teaching and apply it in parish policies and procedures.
- Maintain confidentiality in all areas of responsibilities as required.
- In the absence of the Pastor, or Weekend Associate, coordinate arrangements of visiting priests to celebrate weekend, weekday, holy day Masses and funerals, and to respond to emergency calls to minister the Sacrament of the Anointing of the Sick.
- Attends staff meetings, parish council meetings, and other committee meetings. Attend Archdiocesan meetings where appropriate for training and development.
- Assists with the selection and hiring of personnel in collaboration with the Pastor and according to Archdiocesan (Human Resources and Office of Child and Youth Protection) policies; ensures all employees comply with Office of Child and Youth Protection requirements.
- Provides staff support for the Finance and Corporators' Committees.
Position Qualifications
- Bachelor’s degree in Business Administration, Finance, or Accounting
- Minimum of five (5) years of experience in financial and/or office management within a professional business setting
- Minimum of five (5) years of experience directly supervising staff
- Must be an active, practicing Catholic fully able to participate in parish life
- Advanced proficiency in the Microsoft Office suite, particularly Excel
- Knowledge and understanding of the Catholic Church and its mission
- Experience with parish ministry efforts, committees, and events preferred
- Availability for evening or weekend support as needed, particularly to address HVAC and maintenance issues and to attend committee meetings such as the Pastoral Council, Finance Committee, and Corporators’ meetings
Salary Range: $52,000 - $64,000, Annualized
Benefits:
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/
