The Academy of St. Matthias the Apostle is seeking a highly organized, mission-driven School Office Manager to oversee front office operations, financial processes, and family engagement systems. This role serves as a key liaison between the school, families, and the Archdiocese, ensuring that all operations reflect excellence, professionalism, and Catholic values.
The ideal candidate brings a strong accounting background, attention to detail, and the ability to support families with clarity, compassion, and discretion.
The hourly rate for this role is $19.00 to $22.00 with excellent benefits
Oversee daily operations of the school office
• Manage calendars, scheduling, and school-wide communications
• Coordinate meetings, events, and vendor relationships
• Maintain organized systems for records, files, and compliance
Financial Management & Accounting (KEY PRIORITY)
• Manage tuition accounts and support families using FACTS
• Monitor billing, payments, and financial records
• Serve as liaison to bookkeeper and Archdiocesan financial offices
• Assist with payroll processes and reporting
• Support financial aid tracking, scholarships, and account adjustments
• Communicate professionally with families regarding tuition and balances
Support & Engagement
• Serve as a welcoming and professional point of contact for families
• Assist families with enrollment, re-enrollment, and financial processes
• Provide clear, compassionate communication regarding school policies
• Maintain confidentiality while supporting sensitive family situations
Administrative & HR Support
• Assist with onboarding, compliance, and staff documentation
• Support Safe Environment and Child Protection processes
• Coordinate volunteers and service hour tracking
• Support leadership projects and school initiatives
Qualifications
Required:
• Strong accounting or financial management experience
• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (especially Excel)
Preferred:
• Experience with FACTS SIS/Financial or similar systems
• Experience working in a school or family-centered environment
• Bilingual (Spanish preferred)
Core Competencies
Professionalism and discretion
Problem-solving and initiative taker
Strong customer service mindset
Alignment with Catholic mission and values
Please forward your resume to: principal@st.matthias.org
