Training and Events Coordinator

LITURGY TRAINING PUBLICATIONS • Full-time • Chicago, IL, US • $53.45k - $65.47k / year • 1months ago

LTP is seeking an individual to lead and take ownership of training initiatives which will expand training and increase revenue. To oversee and coordinate logistics for LTP’s training and events programs across multiple formats and audiences. To formulate event strategy and oversee scheduling, implementation, and evaluation of liturgical formation programs and the coordination of presenters, in collaboration with internal teams and external partners. To review, maintain, and update training-related platforms, materials, and data. To represent LTP at events and foster diocesan relationships. To handle all administrative, financial, and communication responsibilities related to training and events.

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

Specific Duties:

To formulate strategy and coordinate the development and delivery of liturgical training and formation programs across departments, collaborating with diocesan offices, parish communities, the Editorial team, and the Director of Product Development.
To oversee and coordinate the logistics and implementation of LTP’s training and events programs, including Ministry Enrichment Gatherings, Virtual Workshops, Essentials of Catholic Liturgy, and other contracted sessions.
To manage a team of in-person and virtual presenters.
To moderate LTP in-person and virtual workshops when necessary.
To research and propose workshops at major conferences, coordinating with Director of Product Development, and recommending potential speakers, as well as identifying conference product sales that might be enhanced by those presentations.
To establish and maintain relationships with key personnel in Diocesan offices, discuss training needs and how LTP can assist with future workshops, conferences, and other venues where speakers could be provided, and products and/or services can be sold.
To maintain the backend of Adobe Connect, training staff and new presenters, when necessary.
To manage training event landing pages by updating information, coordinating with the Digital Marketing Specialist to add new features and content, when necessary.
To review all training and events materials to ensure accuracy of copy, codes, dates, locations, and all other details relating to the event.
To recommend and maintain LTP membership opportunities and ensure active registration.
To be a representative of LTP at conferences, as assigned, assisting, or leading in all aspects of booth work, including set up and tear down; travel is required.
To serve as a liaison and collaborator between LTP and outside organizations.
To maintain all workshop supplies and materials, reordering or reorganizing as necessary, and to maintain up-to-date, accurate training event information in the SharePoint database.
To attend all initial in-house meetings related to product or product development. This includes but is not limited to Resource and Project Status meetings, New Product meetings, and/or brainstorming sessions, taking notes as needed for future reference.
To follow department protocols and responsibilities to ensure all steps of a project, database, and file maintenance have been completed.
To develop skills in proofreading based on LTP style.
To read and review incoming mail and email correspondence for the Training and Events department, responding as appropriate.
To submit contract and payment requests for training and events.
To review, code, and submit for approval all invoices, check requests, and other training and events related expense items, coordinating with other staff as needed.
To perform all other duties as assigned by Department Supervisor or determined by Management team.

Qualifications and Skills:

Bachelor’s degree required; concentration in marketing, pastoral ministry, or education preferred.
Minimum of three years of experience in event coordination, including planning and logistics for both in-person and virtual events, with related administrative or project management experience.
Experience and understanding of Catholic liturgical practices, principles, and the structure and mission of parish and diocesan life preferred.
Exceptional organizational, project management, problem-solving, and decision-making skills.
Ability to prioritize multiple projects and resolve logistical and financial issues independently.
Exceptional organizational project management and problem solving.
Proven ability to balance multiple projects and deadlines and resolve logistical and financial issues independently.
Experience serving as public facing representative of an organization.
Excellent communication and interpersonal skills, including written, verbal, and presentation abilities, with the capacity to build and maintain relationships with diocesan personnel, presenters, colleagues, and other stakeholders while representing LTP publicly.
Ability to collaborate effectively across departments, work with internal teams and external presenters, take initiative, and thrive in a mission-driven, team-oriented environment.
Proficiency with Microsoft Office, including advanced PowerPoint, Adobe Creative Suite, Adobe Connect, and online platforms such as Zoom and Teams, or willingness to be trained, with competency in database and information systems such as SharePoint.
Demonstrated understanding of, respect for, and commitment to Catholic Church teaching, mission, and values, as well as LTP’s mission of liturgical formation.
Willingness and ability to travel, including evenings and weekends; valid driver’s license required, with the ability to drive a rental car and lift up to 35 pounds.

LTP publishes resources that focus on the liturgy and sacraments of the Catholic church. Our organizational culture is a great fit for people who believe in our mission and enjoy working in a collaborative environment. We value accountability, respect, and mutual support as essential means to reach our goals.

Please submit a cover letter outlining your interest in the position and how your background would support LTP's mission along with your resume for consideration.

Who you are:

A leader who takes ownership of project and is comfortable working independently.
A highly organized, detailed driven professional who enjoys bringing structure to complex projects.
A clear communicator.
Someone proactive, resourceful and comfortable taking initiative.
A mission minded individual who values supporting ministry and formation work.

As an agency of the Archdiocese of Chicago, we offer a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has a yearly salary range of $53,446.60 - $65,472.08. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.