About The Position
Saint Ignatius High School, a highly successful Jesuit college preparatory school for boys in Cleveland, Ohio, is seeking an experienced Executive Administrative Assistant to support the mission of Saint Ignatius High School by providing highly visible support to the President of the School and Vice President - Ignatian Community & Belonging. This person will act with little supervision, anticipating needs while managing the day-to-day workflow and prioritizing various projects, which include scheduling, contact management, preparing materials for meetings, and participating in a wide range of special projects. The ideal candidate will possess a warm, discerning customer service personality and bring the necessary skill set to perform, coordinate and oversee administrative duties while providing an extensive level of support to the President of the school and Vice President - Ignatian Community and Belonging. This is a full-time, 12-month position working throughout the calendar year.
As a Catholic School in the Jesuit tradition, Saint Ignatius has been educating "Men for Others" for over 130 years. The school is known locally, as well as nationally, as a leader in educational excellence. At graduation, students will be open to growth, intellectually competent, religious, loving, and committed to peace and justice.
Primary Areas Of Responsibility
- Maintain the President's schedule, including day-to-day and long-term management of meetings, projects, and priorities
- Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
- Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
- Reconcile and manage the President's office budget
- Ensure President is prepared for upcoming appointments by gathering materials necessary for each meeting
- Work with senior staff to collect and assemble information for board presentations, special projects and strategic planning
- Serve as the first point of contact for a wide variety of high-level relationships between the President and external contacts
- Facilitate, build and monitor relationships including tracking contacts in database and managing follow-up
- Handle phone, email and postal mail inquiries and respond appropriately
- Draft and edit correspondence, articles, reports and presentations; transcribe meeting notes
- Create a warm, professional, confidential environment and provide high quality service and assistance to all school community members including administrators, board members, students, parents, teachers, staff, and visitors to the President's office.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Qualifications
- Associate's degree or equivalent, preferred
- Minimum of 10 years proven experience in an executive office setting; educational office experience preferred
- Excellent communication skills (oral and written) and knowledge of standard clerical procedures and office operations, including proper telephone and e-mail etiquette
- Advance experience with various software applications, including but not limited to, Microsoft Word, Office, Excel, PowerPoint, Publisher, and Google Docs etc. experience with Blackbaud preferred
- Ability to demonstrate a high level of tact, discretion and diplomacy with all internal and external community members including high level maintenance of confidential/sensitive information.
- Skilled in aspects of planning and project management
The Successful Candidate Will Also Demonstrate The Following
- Project a positive demeanor regardless of changes in working conditions
- Proofread material and make necessary corrections; organize and prioritize work
- Ability to communicate effectively in oral, written and electronic formats
- Work independently and follow instructions to consistently meet deadlines
- Continually adapt and learn new procedures and methods of efficiency and new technology.
- Flexibility and willingness to embrace growth and change
- Willingness to engage in personal education and faith development
- Understanding, support and participation in the school's unique Jesuit identity and school mission
- Collaborative spirit, innovative approach, reflective in nature, positive and engaging energy
The position offers a unique opportunity to the candidate who is willing to contribute significantly to sustaining a school where:
- The Catholic Faith is highly valued.
- People are believed in, honored and cared for.
- The natural talents and creative abilities of persons are recognized and celebrated.
- Individual contributions and accomplishments are appreciated.
- Everyone is treated fairly and justly.
- Sacrifice on behalf of the economically poor, the socially deprived, and the educationally disadvantaged is commonplace.
- Each person finds the challenge, encouragement and support needed to reach his fullest individual potential for excellence.
- We help one another and work together with enthusiasm and generosity, attempting to model concretely in word and action the ideals we uphold for our students and ourselves.
About Saint Ignatius High School
Saint Ignatius High School is a Jesuit college-preparatory school with a Catholic tradition rooted in the Spiritual Exercises of St. Ignatius of Loyola. The school enrolls more than 1,400 students from 40 cities in a seven-county region. These young men enrich one another through learning in the classroom, creating in the arts, competing on the athletic fields and serving those in need.
Academically, Saint Ignatius is a regional and state leader in National Merit finalists. To challenge students and prepare them for college, the Saint Ignatius curriculum offers 17 Advanced Placement (AP) and 21 honors subjects. In September 2009, the school was designated a Blue Ribbon school by the U.S. Department of Education.
A Saint Ignatius education prepares students to become competent, concerned and socially responsible members of their communities. With a motto of "Men for Others," there is a prime concern for the development of Christian values among all students. Part of the Saint Ignatius student experience includes the promotion of faith in the service of justice.
Located in close proximity to downtown Cleveland in the historic Ohio City neighborhood, Saint Ignatius occupies 18.5 acres with 18 buildings and three athletic fields. The faculty includes 109 members, 87 percent of whom have spent 10 years or more teaching at Saint Ignatius.
Applicants With Disabilities
As an equal opportunity employer, Saint Ignatius High School is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by
Title I of the Americans with Disabilities Act of 1990 (as amended), applicants that require accommodation in the job application process may contact Human Resources at 216-651-0222 for assistance.
Hourly rate range $29-$34 per hour, commensurate with experience
