Description:
Reports To: VP of Finance
Department: Finance
Location: Business Office
Status: Non - Exempt
Schedule: Part-time 20 hours/week
Organizational Overview:
Notre Dame School of Milwaukee is a Catholic School founded by the School Sisters of Notre Dame in Milwaukee, WI. Notre Dame School of Milwaukee is a Grade K3-8 Catholic school currently serving over 750 students across three campuses including an all-boys middle school, an all-girls middle school, a co-ed primary school, and an Early Childhood Education program. To learn more please visit our website at www.notredamke.org.
Position Overview: Notre Dame School of Milwaukee (NDSM) is a dynamic and growing school looking for a mission-driven HR Assistant. It is a crucial role that provides essential administrative support to the Finance Department and the Benefits and Resource Manager. They update, maintain and file personnel records while adhering to confidentiality standards. They are a first-tier point of contact for employee inquiries. Candidates must be a Wisconsin resident and eligible to work in the United States without sponsorship.
Requirements:
Education/Experience:
- Associate’s or Bachelor’s Degree (or active pursuit thereof with a clear timeline toward completion) required.
- Experience in information systems and business applications such as G-Suite and Microsoft Office.
- Bilingual (Spanish/English) is highly preferred but not required.
Responsibilities: The HR Assistant’s responsibilities include, but are not limited to:
- Assist in the preparation and processing of bi-weekly payroll.
- Update, help maintain, and ensure accurate information is in the HRIS system.
- Maintain employee records, ensuring physical and digital records meet Department of Labor and school-specific standards.
- Serve as a first-tier of contact for employees on HR-related matters.
- Assist with the onboarding and offboarding process including background check coordination.
- Ensure compliance with employment laws and regulations including supporting annual audit requirements.
- Stay current on HR requirements, best practices, and resources.
- Assist with HR administrative tasks, including staff recognitions.
- Projects as assigned, which may include supporting other teams and its members.
Required Competencies:
- Excellent communication, interpersonal, and problem-solving skills.
- Deliver information in an organized, appropriate and concise manner.
- Strong organizational and time management skills.
- Ability to appropriately prioritize tasks.
- Ability to work both independently and collaboratively, working across all levels of the organization.
Work Conditions:
- Business office setting.
- Must be able to sit for long periods of time.
- The ability to lift 15 lbs.
- Reliable transportation for periodic travel among three campuses.
Mission Statement:
Notre Dame School of Milwaukee, a Catholic school sponsored by the School Sisters of Notre Dame, challenges our students to reach their full potential as individuals, empowering them to direct their God-given gifts toward transforming their community.
Vision Statement:
With deep faith and courage, Notre Dame School of Milwaukee boldly addresses the urgent, critical needs of the community by providing an education focused on student and school growth through quality and innovation.
