Reports To: Vice President of Finance

Location: St. Florian Campus, Business Office

Classification: Full-Time, Exempt

Organizational Overview: Notre Dame School of Milwaukee is a Catholic School founded by the School Sisters of Notre Dame in Milwaukee, WI. Notre Dame School of Milwaukee is a Grade K3-8 Catholic school currently serving over 750 students across three campuses including an all-boys middle school, an all-girls middle school, a co-ed primary school, and an Early Childhood Education program. To learn more please visit our website at www.notredamke.org.

Mission Statement: Notre Dame School of Milwaukee, a Catholic school sponsored by the School Sisters of Notre Dame, challenges our students to reach their full potential as individuals, empowering them to direct their God-given gifts toward transforming their community.

Vision Statement: With deep faith and courage, Notre Dame School of Milwaukee boldly addresses the urgent, critical needs of the community by providing an education focused on student and school growth through quality and innovation.

Position Summary

The Controller is responsible for managing the day-to-day accounting operations of the school, ensuring accurate financial records, and preparing timely financial reports. This role leads the monthly close process and coordinates the annual audit. This role coordinates and submits monthly financial statements to the VP of Finance for review and approval. The Controller operates in an execution-focused capacity.

Key Responsibilities

Accounting Operations

Record all financial transactions not related NDSM’s operating expenses in the accounting system, ensuring proper coding and classification
Fixed asset management
New Market Tax Credit recurring entries
Review NDSM’s operating expense transactions
Oversee accounts receivable, cash receipts, and general accounting functions
Maintain accurate tracking of restricted and unrestricted funds

Financial Reporting & Close Process

Prepare monthly financial statements and supporting schedules for review and approval by the Vice President of Finance
Maintain the general ledger and ensure all transactions are accurately recorded
Perform monthly bank reconciliations
Coordinate monthly pledge and contribution reconciliations between accounting and donor systems
Lead the monthly and year-end close processes

Audit & Compliance

Coordinate the annual financial audit, including preparation of audit schedules and supporting documentation
Liaison with external auditors during fieldwork
Ensure compliance with GAAP and nonprofit accounting standards

Systems & Process Management

Maintain the integrity and accuracy of the accounting system
Ensure consistent application of accounting procedures and documentation standards
Identify and implement process improvements to increase efficiency and accuracy

Collaboration & Support

Provide financial reports and supporting documentation as requested by the Vice President of Finance
Assist in preparing materials for audits, Finance Committee, and Board reporting
Respond to internal requests for financial data and transaction detail
Special projects as assigned by leadership

Qualifications Include:

Bachelor Degree in Accounting or related field required
Proficient in database systems and business applications such as G-Suite and Microsoft Office, especially Microsoft Excel
Knowledge of financial regulations and compliance
Reliable transportation for minimal travel among three campuses
Wisconsin resident and eligible to work in the United States without sponsorship

Preferred Qualifications:

Prior experience with non-profits
3+ years of experience in a related field is a plus
Sage Intacct experience is an advantage
General knowledge of accounting systems

Work Conditions:

Business office setting with business hours
Must be able to sit for long periods of time
The ability to lift 30 lbs.

Required Competencies:

Excellent communication, interpersonal, and problem-solving skills
Professional writing skills
Thrive in a fast-paced environment
Strong attention to detail
Ability to multitask and prioritize activities
Ability to work both independently and collaboratively, working across all levels of the organization

Notre Dame School of Milwaukee

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