Hourly pay rate: $18.00 - $21.00 based on your skills and experience.
Reports to: Director of Administration & Accounting
FLSA Status: Non-Exempt/full-time with benefits
Schedule: 12 months, 35- 40 hours a week
POSITION PURPOSE:
The Accounts Payable/Accounts Receivable (AP/AR) Specialist is responsible for managing the day-to-day operations of the company’s accounts payable and accounts receivable functions. This includes ensuring timely and accurate processing of invoices, payments, and stewardship collections, as well as maintaining detailed financial records and collaborating with internal teams and external vendors/customers. This role is essential to the integrity of our financial operations and cash flow management.
REPRESENTATIVE RESPONSIBILITIES:
Essential Job Functions:
Bookkeeping and Recordkeeping tasks
- Process incoming invoices and expense reimbursements accurately and on time to ensure the timely and accurate payment of parish expenses and obligations.
- Respond to and resolve discrepancies or issues with vendors promptly.
- Reconcile bank statements, credit card transactions, and AP/AR aging reports monthly.
- Record and make payment to Archdiocese.
- Maintain organized digital and physical financial records of all accounts payable, and account receivable transactions.
- Record payments by receiving, recording, and applying cash, checks, and other payment methods to open invoices.
- Maintain receivable accounts, ensure accuracy, and handle inquiries about billing.
- Follow up on past-due accounts; send reminders.
- Assure proper entry of receipts and invoices for cemetery operations.
- Collaborate with the Business Administrator and Director of Administration & Accounting on cash flow forecasting and budgeting
- Ensure compliance with Archdiocesan Internal Control Procedures and accounting policies in all financial matters
- Assists in AUP as it pertains to accounts payable and receivable transactions.
Manage Parishioner Contribution Records
- Keep all Parishioner information as current as possible; update (add/delete/change) names, addresses, emails and phone numbers for parishioner database.
- Maintain donor records accurately with timely reporting about the status of stewardship to the church and other giving.
- Enter all Donations into the proper Parishioner’s Account as soon as the money has been counted and verified; post online contributions to donor giving account.
- Send NSF letters as directed.
- Run reports for year end process for financial tax contributions, print, stuff into envelopes and mail to parishioners.
- Maintain and keep current parish census (roster) including Stewardship envelopes.
- Order contribution envelopes.
- Coordinate second collections.
Sacramental Records (St Richard)
- Prepare Baptismal Certificates and present them to the parents.
- Enter all Baptisms in the Parish Sacramental records.
- Enter names of those who received their First Sacraments in the Parish Sacramental records.
- Work with Faith Formation Co-Directors and Pastor to coordinate Confirmations.
- Work with Faith Formation Co-Directors to prepare Confirmation Certificates and present them to those who have been confirmed.
- Enter names of all those confirmed in the Parish Sacramental records.
- Enter names of all those married into the Parish Sacramental records.
- Enter names of all funerals into the Parish Sacramental records.
- Send out copies of any certificates whenever they are requested.
Administrative
- Be present and ready to work and on time for all scheduled hours.
- Meet regularly with Director of Administration & Accounting.
- Support the business office with special projects
- Keep current on office equipment and procedures for a safe and efficient environment.
- Provide receptionist and secretarial assistance as needed to answer telephone calls in a welcome and helpful manner; being present during business hours.
- Delegate tasks and manage volunteers as required.
- Attend staff meetings as necessary.
OTHER RESPONSIBILITIES:
Includes other additional responsibilities identified (as needed) by employee and approved and/or assigned by supervisor. Could include responsibilities for all three Richfield Catholic parishes as assigned by the Director of Accounting & Administration.
The responsibilities listed above are representative responsibilities intended to describe the general nature and level of work performed and assigned to this position. It is not intended to be an exhaustive list of responsibilities and qualifications required of the position. More detailed listings of duties and tasks may be outlined in supplemental documents. Job responsibilities are meant to be Specific, Measurable, Attainable, Realistic and Timely.
