POSITION SUMMARY
The Facilities Manager at St. John the Baptist Parish is responsible for maintaining the parish buildings and grounds. The Facilities Manager performs and supervises tasks related to security, environmental, safety, custodial and event coordination. This position requires a team player attitude, excellent interpersonal and communication skills, attention to details and project coordination. The Facilities Manager has a clear understanding of acceptable business practices in relationship to church teachings. The Facilities Manager has the ability to collaborate with and support the Pastor,parish staff and parishioners.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
(other duties may be assigned)
1. Manages all work related to the maintenance of parish buildings including but not limited to HVAC, plumbing, electrical, custodial and security of the parish.
2. Maintains equipment on parish grounds by closely monitoring equipment and completing necessary testing as required. Also maintains accurate records of all maintenance repairs.
3. Develops and manages the facility work order system. Assigns tasks to appropriate team member(s).
4. Oversees and provides custodial needs of the parish.
5. Oversees and provides event coordination. Ensures proper scheduling of set up and take down for meetings, events, worship, weddings, funerals, and otherwise as directed.
6. Keeps buildings safe by making sure they meet building code requirements.
7. Works with Pastor and Associate Pastor to report problems, solutions, and costs associated. Provides a weekly status update on any pending project.
8. Supervises all parish groundskeepers, maintenance and custodial employees and volunteers..
9. Promotes a positive team attitude with employees and volunteers.
10. Develops, oversees and may assist teams of volunteers providing parish maintenance services such as cleaning, painting, and landscaping.
11. Supervises contractors and vendors as they relate to maintenance and custodial work.
12. Develops and maintains a relationship with all contractors and vendors ensuring efficient facility operations.
13. Implement procedures for handling, storing, safekeeping, and destruction of hazardous materials. Maintains parish MSDS system.
14. Works with Business Manager to manage annual facility budget.
15. May assist in key distribution as requested by management.
16. Maintains parish wide inventory list and reviews list at least annually.
17. Regularly inspects parish properties for areas of concern.
18. Manages relationship with rental tenants as needed. Addressing any maintenance concerns.
19. Ensures compliance and implementation of policies as they relate to parish facilities
20. Ensures facilities meet annual/semi–annual/quarterly certifications with the Fire Department, City, State and other regulatory agencies
21. Attends staff meetings, or deanery/diocesan meetings when warranted.
22. Serves as primary contact for facility–related emergencies, which may require evening and weekend work.
23. Practices, advocates and recommends cost-cutting measures to avoid wastage
24. Adhere to all diocesan policies and procedures.
QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability or physical demands required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Ability to schedule and conduct training others in safety procedures and IIPP from preprinted materials or media. Ability to interact with parishioners in a friendly and professional manner.
Education and/or Experience: AS/AS Degree preferred (not required) plus minimum of 5-7 years of experience with various facets of construction, project management, building maintenance and operation, or equivalent combination of education and experience.
Language Skills: Excellent oral and written communications skills, as well as effective communication with all levels and proficiency in building construction terminology. Excellent interpersonal, communication and presentation skills. Bilingual Spanish a plus. Good reading and comprehension and ability to compose and write business correspondence.
Reasoning Ability: Excellent assessment, reasoning, and problem-solving skills.
Technical Skills: Proficiency in Microsoft Office Software: Word, Excel, and Outlook. Ability to read and understand technical specifications and drawings. Ability to communicate effectively with professionals, diocesan staff, parish/school staff and tradesmen. Ability to estimate cost work, provide outline specifications, and create schedules and timelines.
Certificates, Licenses, Registrations: Valid contractor’s license preferred. Valid driver’s license required.
Physical Demands: While performing the duties of this job, the employee is regularly required to perform task using the hands in repetitive motion, handle objects, and talk or hear. The employee is required to stand and walk for an extended period of time, reach with hands and arms, and occasionally lift up to 50 lbs. Specific vision abilities required include close vision, depth perception and ability to adjust focus. While performing the duties of this job the employee will be required to inspect property in existing condition or under construction; this will necessitate the ability to climb a tall ladder, walk on a roof, and crawl under a building in a limited access area.
Physical Environment: Physical environment will vary depending on projects.
Working Conditions: The employee must be willing and able to travel to sites as required. He/she must be able to work cooperatively with other members of the staff, with parish personnel and outside contractors and be able to multi-task. Work outside normal working hours may be required as necessary to accomplish the job duties or in cases of emergency.
Other Requirements: Must have own transportation/vehicle for use on the job (mileage reimbursement available). Knowledge and understanding of the Catholic Church structure, culture, and its mission. Familiarity with construction in Santa Clara County and City of Milpitas, and the roles and responsibilities of churches and schools. Ability and willingness to operate within a complex, culturally and economically diverse environment, including a multicultural work force.
Compensation Range: $50,000 to $55,000 annually
