Description
PARISH: St. Bonaventure Church, Hurricane Branch, Indian Grove
LOCATION: Marceline
EMPLOYMENT STATUS: Full-Time Hourly (with benefits)
Please note: Group insurance and Retirement Plan Eligibility are governed by plan documents.
DIRECTLY RESPONSIBLE TO: Rev. C. Paschal Ihediohamma
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Greets visitors to the office in a professional and friendly manner
· Responds to mail, emails, voicemails, and telephone calls
· Assists other staff members when time, energy, and skill permit
· All other secretarial duties needed such as scheduling parishioners to meet with Fr. Paschal when needed, running copies of flyers, etc.
· Maintains accurate records of meetings as directed by the pastor (brings principal report/update to meetings; shares important information with the council’s involving diocese/parish by preparing packets a week prior to their meetings and keeping them up to date on financial situations)
· Keeps vital statistics for the parish (including IG and HB)
- Statistics including but not limited to:
- Sacraments
- Deaths
- Marriages
- Council Minutes
- Virtus Training – making sure those who need Virtus training also has their training done as well as any other training and certs needed to volunteer/work
- Mass parishioner counts – report turned in monthly
· Keeps pastor informed of vital concerns within the parish
· Creates a weekly Bulletin and Monthly Calendar for St. Bon, HB, and IG and makes sure that the Bulletins are emailed, published to our site, and placed in the Churches.
· Keeps records of Bulletins and makes sure they are published each year
· Schedules Mass Intentions and makes sure they are paid for and deposited for St. Bon, HB, & IG
· Schedules Eucharistic ministers and Liturgical Ministers
· Maintains a positive relationship with parish council and other volunteers
· Maintains a reasonable inventory of church supplies
· Handles routine questions about policies and procedures of the Parish
· Assist with payroll/onboarding when needed
· Obtain payroll reporting for QuickBooks
· Assist onboarding for new employees
· Help employees with Paylocity and walk them thru on how to use Paylocity
· Make sure FMLA, Term, New Hire, Workers Comp, etc. paperwork is sent to the correct place.
· Prepare bank deposits and records of receipts
· Make sure all finances are logged and tracked in QuickBooks
· Reconcile all accounts
· Run 10% Tithe reports monthly
· Run Quarterly and Yearly reports
· Prepare vouchers, including coding and payment of outstanding invoices for the Church, Rectory, and School
· Bills IG, HB, and IC for the priests salary and mileage for reimbursement as well as Priest Institutes and Retreats
· Year End Financials for the Diocese and any other reports the Diocese may ask for
· Prepares financial statements as requested
· Prepare tax statements for the parish yearly
· Makes sure all Parishes (St. Bon, HB, and IG) are following Diocese guidelines and passes along any new information or flyers that come from the Diocese
· Attends training seminars when they arise
· Performs other duties as assigned
JOB QUALIFICATIONS
· Computer and organizational skills
· Intermediate knowledge of Microsoft Word and Microsoft Excel
· 3-5 years previous training or experience as a bookkeeper/finances
· Experience with QuickBooks is a plus
· Ability to maintain confidentiality
· Intermediate and accurate mathematical skills
· Great people skills
Work hours/days: 32 hours Tuesday through Friday 8-4:30 (30 min lunch break); NO SUNDAYS.
*Flexibility* If for some reason you need a day off other than a Monday, you may make up your hours on Monday if necessary.
