General Summary of the Position
The Talent Acquisition Specialist is responsible for all aspects of the Recruitment Life Cycle for the Pastoral Center to include sourcing, interviewing, and partnering with hiring managers to select candidates. The Talent Acquisition Specialist is also responsible for the implementation of a robust recruiting process using creative sourcing methods (internal and external). This role serves as a strategic partner to leadership, providing guidance on recruitment strategy, workforce planning, and talent pipeline development in support of the mission of the Diocese.
Essential Duties and Responsibilities of the Position
· Recruiting for the Defined Population, which is the Pastoral Center.
· Maintains the acquired Applicant Tracking System for the Pastoral Center.
· Tracks recruitment trends to measure success in areas of cost per fill, time per fill, etc.
· Leads continuous improvement of recruiting workflows, interview practices, and hiring timelines to enhance candidate and hiring manager experience.
· Develops standardized interview guides and hiring best practices for positions with high turnover or hard-to-fill roles.
· Serves as the subject matter expert on recruitment policies, processes, and tools for the Pastoral Center and supported entities.
· Developments of recruitment metrics.
· Build community relationships.
· Build pipelines to position the Pastoral Center in a Ready Now Posture.
· Partners with the hiring manager to determine staffing needs.
· Interviews candidates (by phone or in person), administers appropriate reference/background checking including social media checks; makes recommendations for hire (or not hire) and delivers employment offers as appropriate for both exempt and nonexempt positions.
· Provides consultative advice for recruiting candidates.
· Facilitates and manages panel interviews, ensuring consistency, fairness, and timely feedback across all interview participants.
· Uses traditional and nontraditional resources as appropriate, such as career fairs, online job fairs, community network events, social media, etc., to identify and attract quality candidates.
· Provides opportunities to attract a diverse and inclusive candidate pool.
· Enhances the candidate experience through clear communication, timely follow-ups, and transparent recruiting processes.
· Collaborates with Communications to strengthen employer branding by strategically promoting career opportunities and organizational culture across Diocesan social media channels.
· Enhances new hire engagement and retention by improving the candidate and onboarding experience from offer acceptance through successful integration.
· Ensures compliance with all local, federal, and state laws.
· Manages the internal transfer process with the Director of Employee Relations; conducts onboarding and offboarding to include screening, coordination of interviews with hiring manager, transfer offer letters, as appropriate, etc.
· Follows up with candidates and hiring managers to obtain feedback regarding recruiting process.
· Coordinates new hire orientation for seamless onboarding.
· Develops and maintains an excellent relationship with internal and external clients to ensure achievement of staffing goals.
· Communicates important employment information during delivery of employment offers (e.g., benefits, compensation, confidentiality agreements).
· Works with hiring managers to ensure compliance with all federal/state laws and regulations pertaining to interviewing and selection.
· Manages application/resume file and retention according to policy.
· Other duties as assigned.
Additional Ministerial Responsibilities:
· Develops both a recruitment training process and the reporting metrics for Business Managers, Pastors, Principals and Presidents.
· Provides recruitment guidance to Business Managers, Pastors, Principals and Presidents for hard to fill positions.
Position Requirements
Knowledge, Skills and Abilities:
· Ability to work successfully as a member of a team and independently with moderate supervision.
· Ability to analyze, organize and prioritize work while meeting multiple deadlines.
· Skilled in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
· Strong skill level in use of HRIS systems and software including Microsoft products Vizio, Excel, Access, Word, PowerPoint, and Outlook.
· Ability to analyze recruiting data to identify patterns, variances and trends and effectively interprets what the information means.
· Ability to maintain confidentiality.
· A true understanding and demonstration of excellent customer service is a must.
Education and Experience:
· Bachelor’s degree in Human Resources Management or related field, required.
· Minimum 5 years of Human Resources experience with heavy emphasis on talent acquisition and recruiting, required.
· Experience using various ATS platforms.
· HR appropriate certification, desirable.
Special Requirements:
· Practicing Catholic with knowledge and understanding of The Catholic Church.
· Bilingual, English/Spanish, preferred.
Physical Requirements Specific to the Job:
· N/A
DO NOT REMOVE
This Position Description is not intended to represent an exhaustive list of duties and responsibilities of the position. The duties and responsibilities of the position may be changed at the sole discretion of the Diocese of Dallas Pastoral Center, which reserves the right to modify this Position Description without notice to the employee. This Position Description is not a contract and does not alter the employee’s at-will employment status.
