School Mission Operations Manager
St. Anthony of Padua Catholic School – Greenville, South Carolina
Reports To: Principal
Purpose of the Position
The School Mission Operations Manager is organized, efficient, delegates well, and can coordinate people and projects simultaneously without being overwhelmed. This individual can communicate succinctly and effectively to various audiences, navigate conflict, and negotiate through difficult conversations. Strong experience with business operations, people management, communicating to key stake holders, and organizing various priorities is essential.
This role is essential in helping the principal advance the school’s mission. Its focus is on keeping the school’s daily operations running efficiently, allowing the principal to lead effectively as an executive while dedicating time to his roles as lead missionary disciple, chief learner, and primary culture builder. They act as the “glue” that keeps major functions working together, translating strategic goals into operational plans while removing obstacles. In this dynamic position, the role works closely with the principal and his leadership team, supporting the school as it renews its purpose according to the mind of the Church.
Key Responsibilities
Office Management
- Hospitality – Extend hospitality to families, students, faculty, staff, and parishioners, maintaining the administrative suite as a welcoming space where “the humanity of others may rest.”
- Volunteer Coordinator – Welcome and supervise volunteers and substitutes.
- Receptionist – Answer phones and serve as first point of contact for all visitors; route communications efficiently to the principal, faculty, and school staff.
- Registrar – Manage the FACTS Student Information System and Family Portal; maintain student files.
Business Operations Management
- Tuition and Finance Management – Manage tuition payments and related processes via FACTS; prepare check and cash deposits for the principal; collaborate with the advancement director and Fund Development Committee to record incoming donations.
- Correspondence Management – Open and deliver all school mail; send bills to the accounting team.
- Vendor Liaison – Coordinate with the facilities director to manage IT, security, janitorial, and maintenance vendors.
Chief-of-Staff to the Principal
- Chief Integrator – Connect vision to execution by aligning leadership, faculty, and staff, fostering collaboration, and breaking down organizational silos.
- Meeting Coordinator– Schedule parent meetings with the principal; maintain the staff calendar; prepare agenda items for Faculty/Staff meetings, PTO meetings, School Advisory Council, Fund Development Committee, Parish Council, and Parish Finance Council; support the principal in planning faculty development meetings and trainings.
- Human Resource Assistant– Assist the principal in maintaining personnel files and other human resource requirements.
- Program Liaison– Coordinate school family formation nights and work with advancement and facilities directors.
Qualifications
- Education – bachelor’s degree in Classical Liberal Arts, Theology, Philosophy, Business Administration, Economics, Management, Education, or a related field (master’s degree preferred).
- Experience – Minimum of 3-5 years of professional experience in school or non-profit administration, missionary work, business, entrepreneurship, or a similar role, preferably within a Catholic or educational institution. Demonstrated success in managing multiple priorities and relationships. Prior experience in a Catholic school or parish setting highly preferred, including familiarity with tuition management systems.
- Skills – Strong organizational, project management, and communication skills, with the ability to delegate effectively and handle confidential information discreetly; excellent written and verbal communication; proficiency in student information systems (e.g., FACTS SIS/Family Portal), Microsoft Office Suite, GSuite applications, and basic HR record-keeping; experience navigating vendor contracts, financial reconciliation, and ecclesial committee processes.
- Personal Attributes – Must be a practicing Catholic eager to carry out the mission of the Church through Catholic liberal education; collaborative, relational mindset; creative problem-solver; high ethical standards; servant-leadership approach rooted in the Gospel.
Competencies
- Mission-Driven Leadership – Integrates Catholic teachings and the school’s evangelizing mission with an entrepreneurial spirit; adept in negotiation and critical conversations.
- Stakeholder Engagement – Builds and nurtures relationships with students, families, faculty, school and parish staff, parishioners, alumni, volunteers, and community partners.
- Team Builder – Possess the ability to coach, mentor, and develop direct reports as well as build a strong team dynamic based on a shared vision and collaborative spirit for the greater good of the mission; an ability to establish rapport, put people at ease, and build trust through healthy conflict.
- Ethical Integrity & Innovation – Maintains strict confidence regarding all information and issues addressed under this position; must be able to recognize and respect confidential information.
Application Process
Interested candidates should apply and submit the following:
- a handwritten cover letter, explaining how your background, skills, and commitment to Catholic education align with the mission of St. Anthony of Padua Catholic School
- resume/CV
In your handwritten cover letter, explain how your background, skills, and commitment to Catholic education align with the mission of St. Anthony of Padua Catholic School.
