Senior Bookkeeper

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC • Full-time • Seattle, WA, USA • 5months ago

Job DetailsJob Location: 0020 St. Edward Parish, Seattle - Seattle, WA 98118Position Type: Full TimeSalary Range: $32.00 - $34.00 HourlyAre you looking to make a meaningful impact in a vibrant, growing Catholic community? Join us at the South Seattle Parish Family—a cluster of four parishes and schools (St. Edward, St. George, St. Paul, and St. Peter) —where faith, service, and community come together in powerful ways.

Our family embraces a renewed mission to use every resource—our people, our properties, our finances—to support the mission of Jesus Christ: to go and make disciples. We are committed to excellence, stewardship, and transparency in all we do. You’ll be joining a team that relies on both staff and passionate parishioners living out their baptismal call. Here you will have the opportunity to contribute real leadership, shape financial strategy, and help build strong systems that support ministries, schools, and families across South Seattle.

Position Purpose

The Senior Bookkeeper/Controller provides centralized financial management for four Catholic parishes within the Archdiocese of Seattle. This role consolidates all bookkeeping functions under one professional position and adds controller-level responsibilities, including financial analysis, strategic planning, and oversight of accounting operations.

The position ensures compliance with Archdiocesan financial policies, accurate reporting, and transparent stewardship of parish and school resources.

Key Responsibilities

Accounting & Bookkeeping

Manage all aspects of accounts payable, accounts receivable, payroll, journal entries, and bank reconciliations. Prepare timely and accurate monthly, quarterly, and annual financial statements (income statements, balance sheets, and cash flow). Maintain and reconcile all parish and school bank accounts. Ensure proper GL coding and alignment across entities. Manage and track annual budgets on a monthly basis.

Systems & Consolidation

Lead the migration of four separate QuickBooks Desktop accounts into one Regional QuickBooks account, using classes to track each parish and school. Maintain system integrity, chart of accounts, and internal controls.

Analysis & Financial Planning

Monitor and analyze revenues, expenses, and variances; identify trends and make recommendations. Develop budgets in collaboration with pastor, school leaders, and finance councils. Provide strategic financial planning to ensure sustainability of parish and school operations. Track fund balances, restricted gifts, and capital campaign funds.

Compliance & Stewardship

Ensure compliance with Archdiocesan policies, GAAP standards, and all applicable federal/state laws. Prepare documentation for audits and assist with Archdiocesan financial reviews. Support stewardship and fundraising activities through accurate reporting and donor record management.

Vendor & Relationship Management

Oversee vendor contracts, W-9 collection, and timely payments. Serve as staff resource to Parish and School Finance Councils. Provide clear financial reports and presentations to pastors, principals, and lay leadership.

QualificationsQualifications

Experience in a professional setting as a bookkeeper, controller, accountant or combination of the three using QuickBooks Desktop (required). Strong background in AP, AR, journal entries, reconciliations, financial statements, and reporting. Experience with account migration, system setup, and consolidation of multiple entities in QuickBooks. Knowledge of nonprofit or church accounting strongly preferred. Solid understanding of financial analysis, budget development, and strategic planning. Strong attention to detail, accuracy, and internal control. Excellent organizational, communication, and interpersonal skills. Bachelor’s degree in Accounting, Finance, or related field preferred.

Working Conditions

• Full-time, onsite at central parish office- St. Edward Seattle. • Occasional evening meetings with Finance Councils. • Reports directly to the Director of Operations and collaborates with pastors, principals, and the Archdiocese of Seattle.

If you are someone who seeks purpose in your work, values collaboration and integrity, and desires to serve a dynamic community that is growing and evolving—then this is the place for you. We’d love to have you be part of our story.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.

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