This is a full-time non-exempt position which includes the following responsibilities:

Front Office & Administrative Support

Welcome, assist, and direct visitors and parishioners in a warm, professional manner
Answer incoming phone calls, route calls appropriately, and take accurate messages
Receive packages and deliveries; notify staff and coordinate UPS/FedEx pickups
Respond to general mail and email inquiries within 24 hours
Distribute and sort incoming and outgoing mail
Provide administrative support to parish staff as needed
Participate in staff meetings, office workshops, and trainings

Financial & Records Management

Safeguard, record, and track the distribution of gift cards for outreach clients
Record and process deposit payments upon receipt
Manage Mass intentions, scheduling, recordkeeping, and sending Mass cards
Maintain organized digital filing systems for parish documents and records
Manage key checkout system for volunteers requiring access to parish facilities

Sacraments & Pastoral Support

Coordinate reception and scheduling of pastoral visits, anointings, confessions, and related services
Baptisms:
- Respond to inquiries
- Coordinate baptism classes and ceremonies with Fr. Michael
- Collect required documentation
- Create and archive baptismal certificates
Funerals:
- Take initial calls
- Coordinate dates and times with clergy and parish team
- Gather information and prepare sacramental records for the parish archive
Weddings:
- Receive inquiries and delegate to clergy
- Schedule dates and times on parish calendar
- Assist with documentation including certificates, tribunal paperwork, dispensations
- Prepare and archive certificates with timely notifications

Parish Communications & Media

Design, layout, and produce weekly parish bulletins on deadline
Design and produce seasonal advertisements for local newspapers and the annual parish calendar
Coordinate production with external vendors
Update and maintain the parish website
Create forms, worship aids, brochures, flyers, prayer guides, signage, and materials for parish programs and events
Assist with building and sending weekly church e-blasts

Events & Ministry Support

Assist with parish events and seasonal programs
Support RCIA materials copies and forms
Manage logistics and volunteers for seasonal bulk mailing

Other duties as assigned

Qualifications:

●Commitment to the mission and values of the Catholic Church

●2+ years of office or administrative experience (church, nonprofit, or service-oriented)

●Proactive and reliable with the ability to collaborate with both staff and volunteers.

●Strong verbal and written communication skills.

●Available to work full-time Monday through Friday, and occasiionally on weekends, as needed

●Ability to manage phones, emails, scheduling, and records professionally

●Basic data entry and record-keeping skills

●Ability to handle confidential and sensitive information with discretion

●Computer skills: Microsoft Office, Google Suite, Outlook, Canva, ParishSOFT, Constant Contact

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position

Salary range:

Based on experience and education, the salary range is $24.00 – $30.00 per hour.

Language Skills:

Proficient in spoken and written English. Ability to follow directions, and learn all policies, procedures, and operational standards. Ability to effectively present information and respond to questions from the supervisor, staff, parishioners, and the public.

To apply:
Interested candidates should send a resume and cover letter to Lidia Fiandeiro at
Lidia.fiandeiro@dsj.org

Saint Nicholas and Saint William

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