Organization: Guiding Star Wakota Schedule: Part-Time (20 hours per week) Compensation: Starting at $25/hour, commensurate with experience Reports to: Executive Director FLSA Status: Non-Exempt Last Updated: March 19, 2026 About Guiding Star Wakota Guiding Star Wakota is a Catholic, pro-life organization providing wholistic, life-affirming care for women and families. We serve physical, emotional, spiritual, and social needs with compassion and integrity, in alignment with the teachings of the Catholic Church. Position Summary This is more than an administrative role. This is an opportunity to serve as a trusted partner to executive leadership in a mission-driven organization making a meaningful impact. We are seeking a highly organized, proactive, and mission-aligned Executive Assistant to support the Executive Director. The ideal candidate will anticipate needs, manage competing priorities with excellence, and bring clarity and structure to a fast-paced environment. Your work will directly strengthen leadership, support our team, and advance our mission of serving women and families. Role Overview This position functions as a trusted partner to the Executive Director. The right candidate will not simply complete tasks but will help manage priorities, ensure follow-through, and support leadership in operating at a high level. Key Responsibilities Executive & Leadership Support

Manage and prioritize the Executive Director’s calendar, meetings, and follow-ups
Monitor and respond to communications as directed
Draft, proofread, and send professional correspondence
Capture meeting notes, track action items, and ensure timely follow-through

Board & Governance Support

Coordinate board and committee communications
Prepare agendas, maintain minutes, and organize governance documents
Manage board calendars and document archives

Scheduling & Coordination

Coordinate internal and external meetings (virtual and in-person)
Manage logistics, materials, and follow-ups
Support planning for events and key organizational activities

Operations & Administrative Support

Maintain task lists and support project tracking
Prepare reports, presentations, and summaries
Assist with office operations and administrative needs
Conduct research and compile concise reports

Technology & Systems

Utilize Microsoft 365 (Outlook, Teams, SharePoint, OneDrive) and Dropbox
Support systems such as Asana, Salesforce, and Canva
Maintain organized digital workflows and files

Confidentiality & Professionalism

Handle sensitive information with discretion
Uphold organizational policies and Catholic values in all interactions

Top 5 Traits We’re Hiring For

Anticipates, Doesn’t Wait: Proactively identifies needs and prepares ahead
Exceptionally Organized: Maintains clarity across multiple priorities
Clear & Professional Communicator: Represents leadership with excellence
High Ownership & Follow-Through: Takes responsibility and completes tasks fully
Mission-Driven & Discreet: Upholds confidentiality and Catholic values

Guiding Star Wakota jobs

Part-Time Executive Assistant