Job Posting: Administrative Assistant for the Evangelization and Catechesis Team
Position: Administrative Assistant
Status: Part-Time (approximately 10-20 hours per week/more hours during seasons of registration)
Reports to: Fr. Mark Wagner
Location: St. John Paul II Pastorate, serving the communities of Baraboo, Reedsburg, Wisconsin Dells, and La Valle, Wisconsin
Key Responsibilities
- Annually/Seasonally
- Creating and maintaining the registration form for all areas of formation and catechesis
- Creating and updating (daily during heavy registration times) corresponding spreadsheets of all registrants
- Collecting and maintaining a record of payments for registration for other events (such as retreats) throughout the year with corresponding spreadsheets as well
- Update contact information in Flocknote and ParishStaq based on formation registrants and other event registrants throughout the year
- This includes updating and creating necessary Flocknote groups
- Support for different team events/programs such as Vacation Bible School and Sacrament Preparation
- Monthly
- Prepare agenda for and attend bimonthly team meetings
- Take notes during the meetings
- Update the calendar and communicate anything necessary from these meetings in a timely manner
- Be present for monthly Family of Faith nights
- Help with set-up and clean-up
- Run check-in table at these nights and update information accordingly
- Weekly/daily basis
- Review the weekly bulletin in partnership with Director of Communications for the Evangelization and Catechesis team announcements
- Maintain the Evangelization and Catechesis team calendar and reserve the rooms at specific sites as needed
- Maintain communication with the priest and team members answering emails and phone calls in a timely manner
- In collaboration with the Director of Communications, distributes digital and printed collateral created for Evangelization and Catechesis team programs, events, and initiatives
Qualifications
- A committed, practicing Catholic with a genuine love for the faith and a desire to support the vision of the St. John Paul II Pastorate to form individuals for mission to share Jesus Christ competently and confidently with everyone we meet
- Strong data entry skills, comfortable with spreadsheets, attention to detail
- Reliable, self-motivated, and able to manage responsibilities on an as needed basis with prompt attention and flexibility
- Willingness to travel among our pastorate communities (Baraboo, Reedsburg, Wisconsin Dells, and La Valle) as needed
- Collaborative spirit and willingness to work closely with parish staff, including the Vicar
and Coordinator of Apostolic Mission
- Spanish proficiency is a plus,though not required
How to Apply
Interested candidates should submit a resume and a brief letter of interest to: Fr. Paul Ugo Arinze, Parochial Administrator | Paul.Arinze@madisondiocese.org