The Administrative Assistant will support the mission and ministry of the Dominican Sisters of Mary, Mother of the Eucharist by providing essential administrative support to ensure the efficient day-to-day operation of the Mission Advancement Office.
This entry-level role is ideal for an organized, detail-oriented individual who enjoys supporting staff, managing administrative tasks, and contributing to a positive office environment. This position will report to the Executive Director of the Mission Advancement Office.
Key Role Functions and Responsibilities - Includes but is not limited to:
• Answer and direct incoming calls in a professional and courteous manner.
• Assemble presentation materials for donor visits
• Conduct phone number research
• Assist with mailings
• Assist with securing copyright permissions for marketing materials
• Process card requests in a timely and accurate manner
• Proofread marketing materials and other communications for accuracy and consistency
• Assist with coordinating staff meetings and other internal events
• Support general office projects and special assignments as needed
• Assist with light kitchen duties, including organizing supplies and maintaining shared areas to help ensure a welcoming, organized, and professional office environment
Qualifications, skills, knowledge:
• High school diploma or equivalent required
• Previous office, customer service or volunteer experience is a plus
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams
• Strong verbal and written communication skills
• Ability to organize multiple tasks and prioritize effectively
• Ability to maintain confidentiality and exercise good judgment
• Organization and time management
• Attention to detail
• Teamwork and collaboration
• Problem-solving
• Dependability and accountability
• Customer service orientation
Physical Requirements
• Ability to sit, stand, and move throughout the office during the workday
• Ability to lift and transport office supplies and mailing materials up to 25 pounds occasionally
As a non-profit, we offer a competitive salary and great benefits. Benefits include but are not limited to:
• 401k package
• Health benefits
• Paid time off
To apply for this position, visit: https://sistersofmary.bamboohr.com/careers/33?source=aWQ9MjQ=
