Human Resources Director
The following is a summary of the responsibilities of the Human Resources Director in the Diocesan Fiscal Office:
1. Maintain all personnel records for diocesan employees.
2. Orientation of all new personnel to include: completion of employment related forms (i.e. I-9, W-4, IT-2104 forms, benefit enrollment forms, etc.), familiarize new hire with diocesan benefit package and employment handbook policies.
3. Conduct exit interviews with terminating employees and obtain diocesan property given to employee such as building keys and diocesan credit cards and advise them of their individual benefits that (s)he is entitled to (i.e. COBRA, life insurance, unemployment insurance, etc.).
4. Conduct background checks/screening of all new personnel as well as paid staff and volunteers for Camp Guggenheim. Serve as a backup to the regional centers that have been established throughout the Diocese.
5. Assist in developing/maintaining employee wage schedules on an annual basis for all staff. Participate in annual NACPA Salary Survey and use its findings to assist in determining employee wage schedules. Recommend changes to employees’ salary schedule to the Diocesan Fiscal Officer.
6. Assist in developing/updating employee job descriptions in consultation with department head. Recommend job title changes if job duties warrant to Diocesan Fiscal Officer.
7. Coordinate recruitment of lay personnel to include: updating of job description, advertising open position, reviewing resumes with department head, schedule interview, contacting references and making job offer.
8. Assist Moderator of the Curiain determining the procedure used for employee evaluations. Collectionof evaluations for the Moderator of the Curia and filing of evaluations in respective personnel files.
9. Recommend changes to the Employee Handbook to the Diocesan Fiscal Officer. Update/revise Employee Handbook annually for Exempt and Non-Exempt staff members.
10. Update the Human Resource documents on the Pastoral Document webpage.
11. Stay abreast of current human resource related issues. i.e. participation in SHRM (Society of Human Resource Management) and/or NACPA (National Association of Church Personnel Administrators).
12. Act as resource for Diocesan employers regarding Human Resource related issues.
13. Stay up to date with payroll processing to serve as backup for Fiscal Office Administrative Assistant.
14. Ensure the diocese is in full compliance with all federal and state regulations regarding employment matters.
In addition to the human resources related functions, the director is also responsible for the diocesan employee benefits program to include:
1. Administration of the Lay Employees’ Retirement Plan. The responsibilities include: determining eligibility status, enrollment of qualified employees, billing parishes and institutions twice a year in June and December, prepare mailing for annual W-2 census and retrieving the annual census information from all parish locations, prepare and mail annual report to participants of the plan, preparing information for the annual actuarial report, calculating and processing retirement benefits, keeping all records of the Lay Employees’ Retirement Plan, answering inquiries and consulting with the Plan’s actuary on lay employees’ retirement issues, update and maintain Lay Employee Retirement Plan handbook, coordinate and take minutes at Lay Employees’ Retirement Plan Committee Meetings.
2. Administration of the diocesan group health insurance program. Responsibilities include: maintenance of new enrollments, additions, deletions, etc. on Excellus/Lifetime Benefit Solutions websites for employees covered under the diocesan plan, determining eligibility status, enrollment of qualified employees, preparing billings, maintaining a spreadsheet indicating billed and paid amounts, distribution of information, having thorough knowledge of health insurance program and consulting with insurance carriers when necessary, enrolling retired priests into the Medicare Supplement and Medicare Prescription Plans, answering inquiries regarding the plan, issue annual Credible Coverage Notices to Medicare eligible subscribers,assist the Diocesan Fiscal Officer in updating the policy packet that is distributed yearly to pastors and administrators of the diocese. Be knowledgeable of federal and state laws and regulations that impact the diocese’s health insurance program.
3. Administration of the diocesan self-insured disability program. Responsibilities include: monitoring employer quarterly disability reports and payments, distribution of information, consulting with the third-party administrator when necessary, answering inquiries regarding the plan and coordinating with Workman’s Compensation when appropriate.
4. Administration of diocesan self-insured Paid Family Leave Program. Responsibilities include: monitoring employer paid family leave reports and payments, distribution of information, consulting with the third-party administrator when necessary, answering inquiries regarding the plan and coordinating with disability benefits and the Family Medical Leave Act (FMLA) when appropriate. Assist the Diocesan Fiscal Officer with determination of employee withholdings.
5. Administration of the New YorkState Unemployment Insurance Program of the Diocese. The responsibilities include quarterly billing in March, June, September, and December, verification of unemployment claims, preparing quarterly report and payment to the New York State Department of Labor, maintaining files for the Unemployment Insurance Program, answering inquiries and consulting with the third-party administrator on unemployment insurance claim issues.
6. Administration of central office employee benefit package to encompass the Life Insurance Plan, Long Term Disability, Cafeteria Plan, AFLAC Cancer Insurance Plan, Tax Sheltered Annuity Plan (Section 403b), and any other benefit plan offerings. Responsibilities include enrollments, maintaining and updating records, answering inquires, consulting with the third-party Administrator and actuary, respectively.
7. Continually research other employee benefits options to see if their implementation would be for the betterment of central diocesan staff (i.e. long-term care plans) or the diocese as a whole (other health insurance plan).
8. Initiate pension payments and process pension increases for the Priest Retirement Fund.
9. Complete any special projects assigned by the Diocesan Fiscal Officer.
The Human Resources Director is a staff member of the Diocesan Fiscal Office and reports to the Diocesan Fiscal Officer.
Pay: $49,458.00 - $54,662.00 per year
Benefits:
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person