Position Summary: This position owns day-to-day accounting tasks: accounts payable support and weekly check runs, daily cash reporting, and recordkeeping and support work that drives month-end close. This individual will complete assigned close tasks on the month-end checklist, reconcile cash, and assemble the schedules and documentation needed to prepare journal entries and close the books.

Essential Duties and Responsibilities:
Month-End Close Support
Complete assigned tasks on the month-end checklist, recording completion dates
Reconcile accounts payable and accrued purchases, matching received inventory to vendor invoices and identifying items awaiting invoices
Reconcile vendor and employee receivable accounts
Maintain recurring expense completeness check to confirm every expected monthly vendor invoice has been received and recorded
Gather documentation for month-end accruals
Post journal entries prepared and approved by the Accounting Manager; correct account coding or period errors identified in review
Daily Cash Reporting
Prepare and distribute daily cash reports, pulling balances from bank, credit card, and ERP reports
Maintain bank balance, check register, and cash flow schedules
Accounts Payable Support
Perform the three-way match (purchase order, inventory receipt, invoice) and enter invoices in NetSuite, communicating and resolving any reconciling items
Prepare the weekly inventory and expense check runs
Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures
Maintain vendors records: new vendor setup, terms, and credit limits; reconcile vendor statements and follow up on missing invoices

Other Duties
Compile and submit monthly sales tax transaction data
Serve as the on-site point of contact for external auditor and banking contacts
Pull requested documentation and reports for annual budget and year-end audit
Maintain accurate records and organized physical and electronic filing
Recommend process improvements in existing workflows

Knowledge/Critical Skills:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum of 3-years' bookkeeping experience; exposure to a monthly close cycle preferred
Associates degree in Accounting or commensurate experience required, bachelors preferred
Familiarity with account reconciliation and basic accrual concepts
NetSuite (or comparable ERP) experience preferred
Detail-oriented and deadline-driven, able to work a fixed close calendar independently under remote review
Strong written and verbal communication with vendors, company personnel, and outside accountants

Key Performance Indicators:
Assigned close tasks and reconciliations completed by scheduled close day
Cash accounts reconciled monthly with differences identified and escalated
Ensure AP team is executing timely entering of expense and inventory invoices
Received inventory awaiting invoice carries only a small daily balance
Daily cash reports distributed each business morning
Sales tax and VAT/IOSS data submitted in time to meet filing deadlines

Physical Demands/Environmental Factors:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office setting with long durations of sitting and computer work; moderate supervision
Occasional movement about offices/warehouses and local bank errands; occasional lifting of 5-15 lbs

Trinity Road, LLC

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