General Summary of the Position

The Facilities Manager assumes the responsibility to manage the work of the Facilities Department for the Parish and School in collaboration with the Pastor and Business Manager. The manager is responsible for the maintenance and repairs that are required; they must have a working knowledge of carpentry, plumbing, HVAC and control systems, minor electrical work, cameras, and access systems. The Facilities Manager is responsible for the general upkeep of the parish facilities and grounds, providing prompt and courteous service in response to requests regarding facilities and keeping management informed of necessary repairs and maintenance.

Essential Duties and Responsibilities of the Position

Ensures buildings and grounds are maintained in a manner that provides a healthy, safe and attractive physical environment.
Performs a daily physical inspection of all buildings and property as needed, including the interior, exterior and grounds surrounding the property to ensure a safe environment for workers and visitors. Immediate action will be taken to correct any hazardous conditions.
Coordinates with the Pastor and Business Manager contracted services for grounds keeping, pest control, janitorial and any other maintenance related services and contracts.
Plans and schedules semi-annual/annual inspections and certifications as necessary to comply with national, state, local and / or diocesan standards.
Plans and schedules routine and preventative maintenance of buildings, HVAC systems, fire safety systems and alarms.
Obtains permits for fire and other systems as necessary.
Arranges for plumbing, electrical, carpentry, HVAC and other minor repair work on the facilities, when needed.
Promptly arranges for and / or performs minor maintenance of the buildings, rectory and parish office when needed.
Recommends long-term and short-term campus improvement project goals, prioritizing according to need.
Collaborates with the parish facilities scheduler to ensure that all requests and appropriate arrangements for meeting rooms and facilities are observed, set-up and cleaned up in a timely manner.
Programs energy management systems and thermostats in accordance with established guidelines.
Attends staff and diocesan seminars to maintain knowledge of safety and other requirements of the job.
Performs other duties as requested by the Pastor or Business Manager.
Maintains appropriate documents and records as required by federal, state and local regulations including all documentation and licensing necessary to lawfully operate equipment and facilities.
Assists with the coordination of all requests for alterations to present structures including obtaining proper authorization.
Works in concert with all appropriate persons involved in authorized capital improvement projects.

Position Requirements

Knowledge, Skills and Abilities:

Operations and Maintenance:

Ability to supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.
Knowledge of organizational structure, workflow and operating procedures.
Knowledge of facility records, management policies, and procedures.

Leadership and Strategy:

Ability to develop, plan and implement short- and long-range plans to extend the useful life expectancy of buildings and facilities.
Skill in reviewing current operating procedures and policies and to make recommendations to change and implement new procedures and strategies.
Ability to develop Facility Master Plans
Able to develop and review budgets and identify potential cost saving opportunities with the assistance of the Business Manager and Pastor.

Experience and Requirements:

High School diploma and 5 years or more of experience in facility management, preferably in a parish environment.
Collaborative communication and leadership style.
Comfortable in the realm of technology.
Excellent interpersonal communication skills.
Valid Texas Driver’s License, CDL is a plus.

Special Requirements:

Must be able to lift and/or move up to 25 lbs.
Position requires extensive walking, reaching, climbing stairs and ladders.
Specific vision abilities are required.

St. Mary Catholic Parish

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Facilities Manager