The Administrative Assistant to the Principal provides high-level administrative support to the Principal; assisting the principal with the management of communications, schedules, meetings, projects, and day-to-day priorities. This position as an assistant to the principal, helps to ensure that the office of the principal operates effectively, efficiently in keeping with the school’s mission.

To apply, application must be made through this link: https://catholicschoolsphx.schoolspring.com?jobid=5869910

ESSENTIAL JOB FUNCTIONS

Supports the Principal with phone calls; maintenance of records of appointments, schedules meetings, and assists with communication
Manages the principal’s schedule, appointments and priorities including preparation for meetings, set up, record keeping, and minutes
Takes care of Principal's correspondence (incoming and outgoing) including creating, formatting, producing and editing correspondence and other written materials
Tracks credit card expenses, organizes purchase order process and processes mail
Develops and maintains good relationships with the faculty and staff, students and parents
Initiates correspondence on a variety of matters requiring an in-depth understanding of educational programs, as well as school system policies and procedures
Administrative lead for all yearly forms (i.e., NCEA, Diocesan, Accreditation, etc.) assisting with the preparation of the WCEA & AdvancEd Accreditation Review, working with the Principal
Maintains and updates the filing system and materials
Prepares for School Advisory Board meetings including the meeting agendas, room preparation, taking notes, minutes, and tracking items
Maintains the school administrator’s dashboard
Organizes and Maintains files for Principal, including personnel files, Safe Environment, accident reporting and school files
Coordinates the Safe Environment Training for the school, keeping track of the requirements and communication to faculty, staff, students and volunteers.
Tracks teacher certification requirements and renewal deadlines, as well as other teacher requirements such as SET, Fingerprint cards, and Kino Certification for the Principal.
Records solicitation activity, donor stewardship, gift tracking, acknowledgement and pledge redemption
Provides documentation (certificates and hours) for Professional Development provided on campus.
Supports school administrators and staff on the annual review and audit of retention of records.
Provides back up assistance to other office staff in greeting visitors, answering the telephone, assisting students and staff when needed
Performs any other job-related tasks deemed necessary and/or assigned by the Principal

REQUIRED EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES TO PERFORM ESSENTIAL JOB FUNCTIONS

Active practicing Roman Catholic in full communion with the Church
Excellent communication skills with both children and adults, including ability to speak and write in a positive manner
Able to understand and clearly express the mission of Catholic Schools, especially St. John Paul II Catholic High School
3-5 years of administrative or executive support experience
Proficiency in spoken and written Spanish is a plus
Strong initiative, creativity, organizational and problem-solving skills, and attention to detail
Ability to maintain confidentiality
Ability to answer questions about Catholic Education and Catholic teachings
Experience with event planning; self-starter and attentive to details
Good judgement in handling different personalities and emerging situations; an ability to observe and actively listen in assessing individual student, staff, and program needs
Professional appearance and demeanor
Ability to work cooperatively with others utilizing effective interpersonal communication skills
Experience with Microsoft and Google platforms for email, word processing documents, spreadsheets, and document sharing
Able to lift and move boxes and materials (up to 40 pounds)
Must possess a strong desire to serve

Here is the link to the application: https://catholicschoolsphx.schoolspring.com?jobid=5869910

St. John Paul II Catholic High School

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Administrative Assistant to the Principal