Program Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Hours Per Week: 37.5

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Seattle University is seeking a Program Coordinator to help manage all aspects of the Matteo Ricci Concurrent Enrollment Program, in close coordination with the Director. The position also supports selected additional programs housed in the Center for Catholic Education.

The Concurrent Enrollment (CE) Program is a specialized educational program providing college-level courses in local Catholic high schools. The CE Program has four current high school partners serving over 300 unique students with course offerings in the humanities, creative writing, mathematics, theology and modern languages. Currently, eight university Faculty Liaisons work with 19 high school Affiliate Faculty to provide the courses.

The program aspires not only to provide high quality university-level courses to registered students, but it also seeks to attract these students to consider Seattle University as their college of choice. The CE Program seeks to grow in both partner schools and student registrants in the coming years. It also pursues additional opportunities, such as the asynchronous course on Global Citizenship currently in its second round as a pilot with selected Jesuit high schools across the country.

The Concurrent Enrollment Program is housed in the Matteo Ricci Center for Catholic Education, a new unit that unifies and strengthens Seattle University’s engagement with and commitment to PK-12 Catholic education. The Center for Catholic Education hosts both Concurrent Enrollment as well as the Catholic Schools Teacher Corps (CSTC), a program focusing on teacher formation. Additional programs or initiatives may be developed in the center, to expand its engagement and impact. Also attached to the Center is the Alpha Sigma Nu Jesuit honor society, which recognizes outstanding Seattle University students who express Jesuit values. Another signature program, the Sullivan Scholars Program, also will be linked to the Center.

The successful candidate will have a range of professional and personal skills and talents to bring to the role, including the following.

Program Operations & Academic Administration (65%)

Guide registration processes for program courses.
Manage Faculty Liaisons and Affiliate Faculty stipend payments, contracts, and grading completion.
Assist with enrollment data tracking and updating of key records, memoranda of understanding.
Maintain (or learn to maintain) the program website using web maintenance software

Partnerships, Programs & Outreach (25%)

Serve as a point of contact for internal and external partners, including Faculty Liaisons, Affiliate Faculty, Assistant Principals and Principals, students, parents, and other stakeholders
Represent the University and the Concurrent Enrollment Program effectively.
Support administrative/organizational components of Jesuit Schools Network Global Citizenship course, Alpha Sigma Nu Jesuit Honor Society, Sullivan Scholars program, and Coordinate Catholic high school delegation visits to campus.

Events & Administrative Support (10%)

Coordinate periodic events (room reservations, catering, parking passes, etc.)
Support calendaring and provide basic administrative support to the Director
Provide periodic support to the Center for Catholic Education director as new programs are developed
Document collection for accreditation compliance.

Qualifications

Bachelor’s degree and 2-4 years of related work experience with prior administrative experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Excellent organizational skills, written, and oral communication skills.
Strong interpersonal skills, and an ability to work effectively in a team.
Experience with budgeting and financial tracking.
Must have detail-orientation, and attention to accuracy.
Ability to make decisions independently, undertake multiple priorities concurrently, and prioritize independently to meet due dates/timelines.
Ability to maintain strict confidentiality.
Excellent interpersonal communication skills and the ability to work effectively with diverse audiences using a customer-service focus.

Preferred Qualifications:

Knowledge or experience with Catholic secondary schools, working in higher education, and the Jesuit missions.
Ability to navigate complex systems.
All candidates must show a demonstrated commitment to diversity and the university’s mission, vision, and values.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $57,000 - $62,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university’s discretion.

All employment offers are contingent upon the successful completion of a background check.

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