The Parish Administrator supports the ministry of the pastor through administrative leadership of the entire parish organization to ensure alignment with the parish mission and the pastor’s stated intentions. This position collaborates with and provides leadership to all ministry area staff, with specific oversight regarding the financial processes of the parish, management of parish property, and administration of operational and employment procedures for the parish and enables all parish ministries to function effectively. This position serves as a responsive administrative liaison between the pastor and all staff. Vision, Leadership and Planning for Parish and School

Serve as a member of the Parish Leadership Council (PLC) Executive Committee, collaborating with the pastor, trustees and PLC Executive Committee members. Recognize and respect the ultimate authority of the pastor who delegates and encourages independent decision-making and action when appropriate.
Define strategic goals for staff ministry departments and Ministry Area Councils (MAC). Provide guidance and leadership to the individual ministry area leaders to achieve the parish goals.
Assist in maintaining strong membership on leadership councils.
Lead, guide, coach direct reports and be available to lead all staff as appropriate. Assists them in developing annual performance goals, objectives, and action plans to carry out the mission of the parish and create a positive and productive work environment.
Serve as the Archdiocesan liaison in matters of parish administration.

Financial Management

Assist the pastor in overseeing all financial aspects of the parish including financial planning, investment strategies, banking relationships, budgeting, insurance and risk management, and stewardship.
Work with the Finance Manager to establish department/ministry area budget and then develop a consolidated budget allocating resources as needed and available.
Oversee Financial reporting to parish and Archdiocese
- Review monthly financial reports
- Assist Finance Manager with the annual financial report to parish (Annual Report) and archdiocese (APFR)
- Manage work associated with periodic AUP or Audit
Manage banking relationships (deposit accounts and loans) and review investment activities in compliance with Investment Policy.
Ensure compliance with Archdiocesan policies, procedures, and requirements related to finances.
Prepare and oversee grant requests and proper use of grant funds. Identify and apply for government funding, as opportunities arise.

Human Resources Management

Serve as the primary resource to all staff in area of human resources, including personnel planning, recruitment, hiring, discipline, and termination.
Establish, update, and maintain personnel policy and procedures as documented in the Employee Handbook.
Determine staff compensation in consultation with pastor, overseeing salary and benefits program. Establish benefit cost sharing plans within Archdiocese parameters and in line with parish budget.
Conduct annual performance evaluations with supervised staff and oversee review process for all employees.
Maintain personnel files for all employees.
Oversee payroll and benefit billing accuracy.

Technology and Infrastructure

Manage third-party vendor support for enterprise-wide technology including computer and network systems, hardware, and software.
Oversee system access including user IDs and email accounts.
Oversee technology currently in place and recommend improvements or additions when necessary or appropriate.

Stewardship and Development

Collaborate with Development Director on annual giving, endowment and capital campaigns, planned giving programs, special projects and other fund-raising activities for the entire organization.

Communications and Marketing

Collaborate with Communications Director on parish-wide communication and marketing plans, leveraging various platforms to reach parish community.
Provide oversight and review of information being published to ensure alignment with parish goals and mission.

Facility Management

Provide direction for the development of facility plan to identify needed capital improvements and ensure ongoing preventive maintenance and safety.
Approve all bids and contracts for major building maintenance and expansion.
Review facility use and scheduling, ensuring facility use agreements are developed as appropriate.
Ensure that the St. Odilia Prayer Garden is operated and maintained in accordance with applicable codes and regulations.
Execute and administer facility lease agreements such as lease agreement with St. Therese Collaborative, LLC.

Governance, Compliance and Contract Management

Conduct contract review in compliance with Catholic Mutual requirements for all contracts, serving as pastor’s signing designee.
Ensure adherence and review of Council Constitution and Bylaws (PLC, Finance Council and School Council).
Ensure compliance with Archdiocesan policy for initiatives requiring Corporate Board approvals. Draft proxy requests and maintain all records regarding such approvals.
Prepare annual PACE/PRISM report to Catholic Mutual for General Insurance rate credit.
Review speaker, performer and other independent contractor agreements.
Work with OPCY Coordinator who assures staff and volunteers compliance on Virtus protocols.

Catholic Community of St. Odilia

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Parish Administrator